Construction Project Administrator Jobs

Our purpose

At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighborhoods and shapes our communities and cities.

We are one of Canada’s largest and fastest-growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, and remediation, to structures, paving and the production of materials, we have the unique ability to self-perform all project scopes without reliance on sub-contractors.

The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

The work we do today at GIP will carry us into a better, greener, and safer tomorrow.

About the GIP Team

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!

What does your day at GIP look like?

Reporting to the Project Manager, the The Construction Project Administrator will be working from our site office located in Liberty Village (Toronto) and will help the project management team with various administrative duties.

• Daily Submission of employee hours using proprietary systems
• Manage office requirements, such as supplies, communicating with the landlord etc
• Document control which includes on-going maintenance and updating of our digital filing system and the filing system for all physical paperwork
• Drafting RFI’s and Change Orders, as needed.
• Act as a liaison between site and yard, site head office (communicating with payroll team, Procurement Team and Accounts Payables team), and between Site and vendors (to place orders, request order updates, modify orders, and confirm delivery details.)
• Record and distribute minutes for meetings
• Prepare and Distribute formal submissions of work packages
• Document flow which includes, but is not limited to: the distribution of Submittals, Requests for Information, etc.
• Miscellaneous tasks as assigned .
• Coordinate efforts with subcontractors and suppliers as necessary
• Visit construction sites within GTA for meetings, tours and to support office coordination efforts
• Procurement which includes placing Yard requisitions, trucking requests, and requesting quotes and orders with Vendors
• Data entry including, but not limited to: Installation Reports, Time and Material sheets, Schedule trackers, etc.

Enough about us, let’s talk about you.

• Minimum of 2 years experience working in construction, or similar
• Proficiency in Microsoft Suite.
• Willingness to learn on the job as new tasks develop.
• Ability to balance multiple work demands using strong organization and time management skills
• Coordinate efforts with subcontractors and suppliers, as necessary
• Detail-oriented individual with attention to following a defined process to ensure Documentation completeness and accuracy
• Strong communication and collaboration skills with a proven ability to work as part of an integrated team.
• Applicable G or G2 Drivers license (or recognized equivalent) with access to a vehicle
• University degree or college diploma in a relevant discipline, or the equivalent in work experience.