Billing Coordinator Jobs

We are currently seeking an experienced Billing Coordinator to contribute to the seamless financial operations of our client.

Role and Responsibilities:

As a Billing Coordinator, you will play a crucial role in the firm's financial operations, ensuring accurate and timely billing processes. Your responsibilities will include:

• Addressing billing inquiries from clients and internal stakeholders with professionalism and promptness.
• Verifying billing data for accuracy and completeness, ensuring all time entries and expenses are appropriately captured and reflected in the invoices.
• Generating billing reports and summaries for management review as needed.
• Utilizing advanced proficiency in PC LAW software to manage billing tasks effectively.
• Collaborating with the finance team to ensure accurate posting of invoices and payments into the accounting system.
• Reconciling billing discrepancies and assisting in resolving any related issues.
• Collaborating closely with attorneys, paralegals, and administrative staff to gather and compile billing information accurately.
• Preparing, reviewing, and generating client invoices in compliance with billing guidelines and firm policies.
• Maintaining up-to-date knowledge of client billing guidelines and industry best practices.
• Supporting ad hoc financial and administrative tasks as required.
• Assisting in the month-end and year-end closing processes related to billing and financial reporting.
• Participating in periodic training and development activities to stay updated on billing software and accounting practices.

Qualifications:

To be successful in this role, the ideal candidate should possess the following qualifications:

• Proficiency in MS Office applications, particularly Excel and Word.
• A diploma or degree in accounting, finance, or a related field is preferred.
• Proficiency in PC LAW software.
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Solid accounting knowledge and ability to analyze financial data.
• A proactive and problem-solving mindset, with the ability to address billing discrepancies and issues effectively.
• Strong understanding of legal billing procedures, terminology, and client billing guidelines.
• 3-5 years of hands-on billing experience within a law firm environment.
• Effective communication skills to interact professionally with clients, attorneys, and colleagues.

Working Conditions:

• Occasional flexibility may be required to accommodate month-end and year-end deadlines.
• This is a full-time position, requiring the candidate to work on-site 5 days a week.
• The Billing Coordinator will be based in the Vaughan office.

Benefits:

• Opportunities for professional growth and development within the firm.
• Comprehensive benefits package, including health insurance, retirement plans, and more.
• Competitive salary commensurate with experience.