Payroll And Benefit Coordinator

Reporting to the Director of Human Resources, the Payroll and Benefit Coordinator is responsible for the timely, accurate and thorough processing of payroll of Heliene, between its locations in Canada and USA. The Payroll and Benefit Coordinator will ensure both hourly and salaried employees are paid according to their contracts, applicable governing laws and regulations. They will also be responsible for ensuring that both Canadian and American benefits are adminstered in a timely and accurately fashion which includes enrollment, data entries, resolving any inquiries and de-enrollment. The Payroll and Benefit Coordinator must be highly organized, a strong multi-tasker, have a willingness to learn and and ability to problem solve effectively. They are expected to operate at a highly confidential level.

1. Payroll Administration (50%)

• Monitor employee leave and track and update as required including but not limited to, legislative leaves, unpaid leaves, PTO/Vacation, sick time, etc.
• Ensure overtime, bonuses and/or commissions have been added to all appliable employees as required
• Respond to payroll inquiries in a timely fashion
• Remain up-to-date and ensure compliance with company policies and legislation for both Canada and the US
• Calculate and distribute payroll on a bi-weekly basis
• Ensure the correct calculations and remittance of court ordered garnishments and support payments
• Review payroll actuals to ensure actuals align with budget and communicate with finance regarding any identified cash flow concerns
• Review and analyze time entries for all hourly employees to ensure accuracy
• Maintain strong record management system for all payroll related matters
• Complete wage verifications as requested by government agencies and other parties as required
• Ensure 401K/RRSP entries are accurate
• Provide payroll reports as required

1. Benefit Administration (25%)

For both Canadian and American employees and for all benefits (dental, medical, extended life, 401k/RRSP etc.) the Payroll and Benefit Coordinator will conduct:

• Verify and approve all benefit invoices for processing
• Provide benefit recommendations at time of renewals
• Benefit enrollment
• Benefit audit
• Communication with employees regarding benefit changes, updates and answer any inquiries that employees may have
• Benefit de-enrollment
• Benefit changes/updates

1. Payroll and Benefit Analysis (15%)

• Assist the Director of Human Resources and the Finance Department with position budget forecasting
• Monthly Labour Analysis with accounting and finance.
• Complete Statistics Canada or State Survey’s as required
• Review payroll and benefit data for process improvements

1. Other Duties as Assigned (10%)

• Perform other duties as assigned by the Director of Human Resources or delegate

Minimum Qualifications:

Bachelor’s degree in business administration, finance or accounting, a PCP Designation (or working towards one) with at least three years’ experience in payroll/bookkeeping related role or an equivalent combination of education and experience.

• Exceptional attention to detail skills
• Highly organized and detail oriented
• Excellent interpersonal, oral, and written communication skills
• Ability to work independently and as part of a team
• ADP / Workforce Now experience considered an asset
• Strong Microsoft Excel skills
• Knowledgeable on basic accounting concepts
• Understanding of US payroll processing, particularly the state of Minnesota considered an asset
• Strong data entry skills
• Strong troubleshooting and problem-solving skills