Payroll Costing Coordinator Jobs

Halifax Regional Municipality is inviting applications for the 18-month term position of Payroll Costing Coordinator in Finance and Asset Management. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

As the front-line payroll staff, this position provides subject matter expertise to Supervisors, Managers, and employees on all issues relating to management job costing, reporting, payroll and leave entitlements. The Payroll Costing Coordinator must ensure adherence to tight deadlines and comply with terms of employment, collective agreements, policies and legislation. This position plays a significant role in ensuring HRM’s assets are safeguarded by ensuring internal controls are followed and proper reports from SAP HR are generated to ensure payroll is authorized in a timely manner.

DUTIES AND RESPONSIBILITIES:

• Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner.
• Coordinate the daily operation of HRM’s payroll; troubleshoot and resolve issues related to the bi-weekly payroll.
• Identify system issues related to operation of the SAP HR and CO modules.
• Audit and reconcile terminations, retirements and leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays and assets.
• Identify errors and issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections.
• Enter labour allocations into CATS module of SAP.
• Identify, investigate and report payroll liability claims relating to employee overpayments ie WCB and LTD; audit and identify discrepancies relating to pension and benefit arrears.
• Prepare costing reports for Manager/Supervisors as requested.
• Review and confirm employee retirement calculations. Enter data in SAP and audit data to ensure correct use of wage types for the payment of all retirement allowances.
• Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections.
• Audit and adjust leave entitlements such as vacation, sick, TOIL, and deferred salary leave to ensure employees entitlements are accurate.
• Ensures Managers/Supervisors are notified and questioned when information received does not follow policies and procedures. Follows up to provide feedback of the outcome.
• Calculate, audit and post a multitude of payroll information adhering to strict deadlines.
• Provide expert advice, guidance and system support to Managers, Supervisors, and employees on all aspects of the payroll processes including leave entitlements.
• Be proactive in identifying and addressing service enhancements that benefit our clients.
• Audit and analyze data for T4 processing, make necessary adjustments.
• Provide on the job training to new PCC's and/or job placements.
• Perform multiple biweekly, quarterly and annual audits and investigate all data in SAP to ensure data integrity, take corrective action as necessary.
• Proactively compile data and prepare reports and respond to requests from internal contacts and outside agencies.
• Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines.
• Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR.
• Responsible to identify the destruction date of payroll files according to legislation.
• Maintain knowledge of Canadian Payroll Processes and all applicable legislation.
• Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times.
• Prepare reports for distribution to ensure the timely approval of payroll.
• Protect the liability to HRM by auditing leaves to ensure employees do not overuse entitlements; prorate as necessary in accordance with collective agreements, HR Policy and terms of employment; review on a regular basis and make necessary manual adjustments.
• Respond to requests to investigate the creation of amended T4’s throughout the year.
• Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees. Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues.
• Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required.

QUALIFICATIONS

Education and Experience:

• One-year business diploma and PCP Certification from the Canadian Payroll Association
• Three years' experience working in an automated payroll environment with experience in processing and tracking Worker’s Compensation claims job costing, administering collective agreements and an Attendance Management System

Technical / Job Specific Knowledge and Abilities:

• Proficiency with MS Office Suite
• SAP experience
• Knowledge of Collective Agreements, HRM policies and procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies and procedures, benefit, and pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation and Business Unit operating procedures.

WORK STATUS: Term, up to 18 months

HOURS OF WORK: 8:30am-4:30pm, Monday-Friday; 35 hours per week

SALARY: Level 5, $28.54/hour as per NSGEU Local 222 Collective Agreement

WORK LOCATION: 40 Alderney Drive, Dartmouth

CLOSING DATE: Applications will be received up to 11:59pm on Sunday, August 27, 2023

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.