Assistant Coordinator, Judicial Selections & Appointments

Job Information

Job Title: Assistant Coordinator, Judicial Selections & Appointments

Job Requisition ID: 45754

Ministry: Justice

Location: Edmonton

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open

Closing Date: extended to August 9, 2023

Classification: Subsidiary 02B 3625 Program Services 1

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

Alberta Justice helps ensure all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, the criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow this link to find out more about our department https://www.alberta.ca/justice.aspx

The Agency Governance and Oversight Branch within the Strategy, Support and Integrated Initiatives (SSII) division provides a shared service between Justice and Public Safety and Emergency Services departments This branch provides a broad variety of services to these ministries, including Legal Aid policy and oversight, management of judicial appointments, and governance and oversight to the Ministry's agencies, boards, and commissions (ABCs).

Role

We are hiring to an exciting position where you will put your exceptional organizational and attention to detail skills to work as you help establish processes, develop and monitor policies, and research best practices in judicial selection in other jurisdictions. Is change management your passion? We are looking to modernize and design this program to improve effectiveness and efficiency.

Duties

As Assistant Coordinator you will be keen and eager to step in and learn a little known area of the department where you will be responsible for a wide range of duties including

• Use your knowledge in a variety of research tools, internet and statistical information to draft letters, memos, recommendation for orders in council, ministerial orders and speaking notes
• Modernize the judicial databases for reporting judicial compliment of federal and justices, application judges and justices of the peace
• Liaise with official documents and appointments and preparing materials required for appointment of judicial officers
• Coordinate information requests from the legal profession and use your strong knowledge in ARTS to draft briefing notes in response to various requests for information pertaining to the judicial application process and appointments

The Ideal Candidate Will Demonstrate The Following Qualities

• Highly motivated to examine processes and develop continuous improvements
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Superior ability to develop/maintain relationships with both internal and external stakeholders
• Knowledge of current government issues affecting Alberta, and knowledge of Government legislation (such as the Court of Justice Act)
• Ability to provide timely response, meet deadlines and comply to provincial legislation determining these deadlines

Qualifications

Two year diploma in a related field (Business Administration Diploma, Legal Assistant Diploma) is required. 1 year of related experience is preferred.

Equivalencies May Be Considered

Directly related education or experience will be considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Required

• Preference will be given to those that have experience working with the Government legislation and/or the Court of Justice Act.
• Please outline how your experience as it relates to the qualifications in detail in your cover letter. Applications without a cover letter will not be considered.
• Experience with process improvement projects.

Assets

• Experience interacting with judiciary
• Experience interpreting or applying the Court of Justice Act
• Experience interpreting or applying Government legislation
• Experience with spreadsheets (Excel) and PDF files (Adobe Acrobat Pro)
• Experience in e-file management (e.g. Enterprise Connect)
• Experience with database systems (e.g. Access)

Candidates with lesser qualifications may be considered at a lower classification and salary.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

Agility: You possess the ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

Develop Networks: You will proactively build networks, connect, and build trust in relationships with clients, stakeholders and colleagues.

Creative Problem Solving: You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Drive for Results: You know what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.

Salary

$2,133.27 - $2,773.10 bi-weekly ($55,678 - $72,377/year)

Notes

Hours of work: Monday – Friday, 8:15 am -4:30 pm (36.25/week)

Positions Currently Available

One(1) permanent position located in Edmonton

Final candidates for this position will asked to undergo a security screening.

What We Offer

• Professional learning and development
• Leadership and mentorship programs
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Pension plans: Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Positive workplace culture and work-life balance
• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca>

This competition may be used to fill current and future vacancies across government at the same or lower classification.

How To Apply

Click on the “Apply Now” button.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources For Applicants

• Apply for Jobs with the Alberta Public Service: https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx
• Understanding the Alberta Public Service Hiring Process: https://www.alberta.ca/alberta-public-service-hiring-process.aspx
• ALIS: https://alis.alberta.ca/look-for-work/

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Khadija Akther at [email protected] .

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.