Administrative Assistant - Prince George

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials handling organization.

Arrow's Prince George Division is looking to hire an permanent part-time Administrative Assistant to support with efficient data entry including tickets, payroll, and accounts payable for the division.

Great People Work Here!

• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
• Opportunity for growth!
• Shift Monday-Friday (20-30 hrs per week)
• We offer our employees WorkPerks - an employee discount program
• Free parking
• Competitive pay $25 per hour
• We promote from within! A career with a growing company
• Flexible days and start time

The Administrative Assistant’s principal role is the efficient and accurate data entry of financial information including the input of tickets, payroll data, and accounts payable data for the division. The Administrative Assistant ensures that correct processes are followed and completed in Arrow’s various software applications on an ongoing basis and as per the accounting cycle rules and deadlines. The Administrative Assistant may also be responsible for reception and general office duties.

• Willingness to cross train with other administrators to provide coverage.
• Quality-oriented work.
• Excellent alphanumeric keyboarding skills.
• Ability to meet deadlines.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Previous data entry experience is an asset.
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Problem-Solving ability.
• Internal and external customer service skills.
• Strong concern for the accuracy and quality of work.
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, tickets, and petty cash transactions in the appropriate computer systems.
• Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
• A safety mindset is important due to the industrial nature of many of our division locations.
• Respond to telephone, in-person or electronic enquiries or forward them to the appropriate person.
• Provide internal and external Customer Service excellence.
• Demonstrate strong ethics and Integrity.
• Demonstrates effective communication skills both verbally and written.
• Other duties as assigned by Senior Administrator or Manager.
• Comply with all rules and regulations, protocols, and established metrics.
• Strong organizational skills and a keen attention to detail.
• Perform administrative duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
• Provide general information to clients and the public.
• Needs to be responsible, accountable, and dependable.
• Basic knowledge and understanding of the accounting cycle including concepts such asw month-end, year-end, and the importance of timely and accurate data input.
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
• Strong work ethic and positive team attitude.
• Professional appearance/demeanor whether in person, via email or on the telephone.