Administrative Assistant Jobs

Position Title: Administrative Assistant

Location: Vancouver, BC

Job Type: Permanent Full-time

This role falls under the Lifemark Health Group- Assessment division. Over the past 23 years we have become the industry leader in Canada, raising the bar with service standard excellence and delivering superior, evidence-based, defensible independent assessments. We are looking for a dedicated Administrative Assistant that has excellent verbal and written communication skills, and demonstrates success in providing strong administrative support.

Responsibilities

• Receive incoming couriers and packages
• Organize parking
• Process Admin PF folder
• Update SmartSimple when documents and files are received
• Scan documents and save in p:drive
• Employee who is on the closing shift has to load paper into printers, tidy all offices, exam rooms and waiting room, confirmation calls for the next day, ensure all workload is completed by the end of the day
• Maintain log book of all visitors
• Handle incoming and outgoing mail
• Arrange outgoing couriers
• Contact interpreter or transportation companies if evaluee or interpreter has not shown up for an assessment
• Save dictations
• Call transportation companies for return trips
• Answer phone in a timely manner, assist the caller or forward to the appropriate person/department
• Issue on-line service requests for printer repairs and building management issues
• Manage supply cabinet
• Audit all filing cabinets
• Prepare room distribution for the next day
• Manage professional services requests as required
• Process confirmation letters
• Daily filing

Required Qualifications

• Medical, law, insurance or technical writing background
• Demonstrated organizational and multitasking skills
• High school diploma with a minimum of 1 year relevant work experience
• Excellent computer skills and knowledge of Windows environment
• Shows initiative and exhibits excellent judgement
• Demonstrated ability to work with a high level of autonomy
• Superlative communication skills (written and verbal)
• Enjoys working in a collaborative team environment

Apply today! For more info please visit www.vp-group.ca