Administrative Assistant (Aa) Jobs

Posting Date

Posting Number: 62380

Work Location Type: Hybrid

Job Code: 166

Location: Mississauga

Reports to: Director Finance Shared Services

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As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you. The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you.

The Role

Reporting to the Director of Finance Shared Services (Order to Cash), you will work closely with the Shared services Order to cash teams and Internal Audit team in PINC and PI to support their day-to-day needs and execution of administrative tasks within the departments. The FSS OTC Administrative Assistant will ensure quality and accurate data reporting related to the compliance or financial needs of the Shared Services OTC and Internal Audit teams. You are a highly organized individual and are able to build effective relationships within the different teams and departments including within job levels both within the organization and with external customers and vendors.

The Administrative Assistant will be required to support two directors and have the following day to day responsibilities:

• System order placement and follow up of IT assets and requirements for the teams
• Process invoices for payables, set up Vendors with Purchase orders as needed
• Process expenses, reimbursements
• Manage and coordinate directors calendar and make informed decisions to prioritize and maximize their daily schedules
• Tracking and follow-up to ensure timely completion of all training requirements and annual training certifications
• All other related and assigned administrative duties
• Making travel arrangements as well as itinerary management
• Prepare, maintain and analyze finance documents and reports and submit to appropriate parties
• Tracking of vacation schedules of direct reports of directors and entry into SAP system
• Order office supplies
• Department event coordination and support (Employee recognition, Diversity & Inclusion, Purolator Tackle Hunger, Employee engagement activities, Townhall arrangements and set ups)

To Be Successful, You Should Have

preferred 3-5 years of administrative experience as an Assistant in a customer service driven and fast-paced environment;

Demonstrated aptitude to prioritize tasks based on comparative importance and urgency;

Ability to work with minimal supervision and direction;

Advanced level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), Adobe Acrobat;

High level interpersonal skills and can interact with a wide range of individuals effectively;

Detail-oriented, resourceful, and effective problem solver with strong critical thinking skills;

Ability to make informed decisions with limited guidance;

Able to demonstrate a strong aptitude to prioritize tasks based on comparative importance and urgency;

Flexibility to work irregular hours from time to time, if required;

Excellent communication skills (written and verbal)

POSTING DETAILS

Location: 530 - Corporate

Working Conditions: Office Environment

Posting Number: 62380

Reports to: Director Finance Shared Services

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Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace, and we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills.  To learn more about us and our values, go to www.purolator.com.

At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.