Administrative And Communications Officer, Oag

Requisition ID: 9442 

Department: Office of the Auditor General 

Employment Type: 1 Full-time Temporary - Up to 18 months 

Work Hours: 35 hours per week

Affiliation: MPE 

Salary Information: $67 412,80 - $85 259,72  annually (2022 rates of pay)

Location: City Hall,110 Laurier Avenue West  

City: Ottawa, ON

Job Category: Administrative and Support Services 

Application Close: 15/08/2023

Job Summary

The Office of the Auditor General undertakes independent, objective financial, compliance and performance audits of City departments, local Boards of the City, municipally-controlled corporations, grant recipients and any other agencies, boards, commissions and corporations as City Council may create or identify, to add value to the City and improve the City’s programs/services. Audits are professionally conducted to assist Council by bringing a systematic, unbiased approach designed to evaluate and improve the effectiveness of risk management, control and governance processes. The Office of the Auditor General also administers the Fraud and Waste Hotline and co-ordinates fraud investigation activities with City Programs or City Agencies, Boards and Commissions at the Office’s discretion.

You are responsible for providing administrative support as well as financial support and communications to the Office of the Auditor General. You will be dealing with sensitive and confidential materials on a day-to-day basis.

You are responsible for key administrative activities and support for office initiatives and events. You serve as a point of contact for city staff, residents, senior external contacts and members of City Council. Duties and responsibilities also include the overall management and coordination of the Office’s administrative and financial processes. You are also responsible for special projects that support the Auditor General.

Education And Experience

3-year university degree in Business Administration, Communication or related field

Minimum of 3 years of experience in the areas of administration, public relations, communications, or related field

KNOWLEDGE

• Effective communication strategies and techniques using traditional and web-based channels
• Principles and practices of office management, including budget tracking
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.
• Trends in communications industry and approaches
• Computer applications, including Microsoft Office, SAP, Electronic Records Management System, Adobe InDesign suite, AbleDocs,
• The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
• General knowledge of City of Ottawa’s branch policies, practices, functions, systems, and procedures is an asset
• Relevant dispositions of regulations and legislation pertaining to the Office
• Office goals, objectives, policies and procedures
• General knowledge of MFIPPA regulations

Competencies, Skills And Abilities

• Prepare and deliver effective presentations using various media
• Strong organizational skills - conscientious, thorough, and detail oriented (to pick up on inconsistencies between documents and or versions of documents)
• Prioritize multiple tasks and meet deadlines
• Research, assemble and analyze data/information
• Effective verbal communications, writing and editing skills
• Proficiency in the use of computers and the internet and above average knowledge of MS Office tools (Teams, Word, Excel, PowerPoint, Forms, SharePoint)
• Excellent interpersonal skills
• Work in multi-disciplinary teams
• Maintain confidential information and documents
• Work independently and take initiative
• Contributes to a positive team environment
• Ability to influence and inform stakeholders regarding the application of communications tactics and techniques
• Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
• Ability to prepare comprehensive communications strategies
• Tactful, diplomatic, flexible
• Collaborative and able gain collaboration from others

What You Need To Know

• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
• Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: [email protected]) at 613-580-2424, extension 47411 HR Service Centre at 613-580-2424, extension 47411.