Office Executive Jobs

Comprehensive knowledge of Administrative Office

Arrange reports and financial data

Schedule travel and meeting arrangements

Coach and be responsible for other support staff and customer relations

Exceptional time management and organizational skills with acute attention to detail.

• Support executive management calendars, travel, and expenses.

• Maintain communication with building management.

Experience in a client facing, front office role.

2-3 years of experience supporting an executive level.

Excellent verbal and written communication skills.

5+ years of experience in executive, or business marketing communications

Experience working in a fast-paced environment and managing multiple projects simultaneously

Develop a content strategy aligned with executives’ brand, vision, and business goals

Support the execution of C-suite-level strategic media engagements. Craft well-researched key messages/talking points to facilitate briefings and prep materials

Review and edit content for quality, accuracy, and alignment with executives’ messaging and publish and distribute approved content through relevant channels

Monitor and track engagement metrics and provide regular reports on performance and effectiveness

What are the must have Qualifications/Experience?

• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)

What are the responsibilities for this position?

• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.

• Manage information flow in a timely and accurate manner.

• Manage the variance analysis and ensure it aligns monthly.

Excellent planning and time management skills.

Excellent organizational and interpersonal skills, including relationship and networking skills.

Strong and effective communication and presentation skills, both oral and written.

Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.

Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Computer-related education/courses (Nice to have).

Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO

Collaborate with building management and external vendors to address facilities-related issues

Complete other duties as we may request which are consistent with your abilities and responsibilities

Experience in planning and coordinating company events, meetings, or conferences.

Previous experience in making travel arrangements

Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary

Manage Agreement and contract processes

Minimum of 5 years’ relevant experience, ideally as an Executive Assistant

Strong written and verbal communication skills

Excellent administrative, organizational, technical writing, problem-solving, and interpersonal skills

Experience thriving in a high-energy, fast-paced office environment with minimal supervision

Prepare correspondence such as minutes, emails, internal communications, and agendas

We offer a comprehensive salary and benefits package.

Minimum 2 years 3PL sales experience, with a book of business.

Excellent communication and negotiation skills.

We ensure a balanced life and fulfilling work experience, in a motivating work environment.

Develop new business opportunities, through current book of business or cold all into new prospect accounts.

Generate and follow-up on sales leads in a timely manner.

Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.

Minimum 5 years’ experience in office management and executive assistant role.

Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.

Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.

Office Manager key responsibilities but not limited to:

Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.

Office Management and/or Executive Assistant experience is preferred

Property Management experience is an asset

Administratively supporting all executive team members (calendar management, travel arrangements, internal/external correspondence, etc.)

A minimum of 5 years’ progressive administrative experience

Event Planning experience is an asset

This position is not remote. You are required to be on site.

Handling correspondence directed to managers

3-5 years of experience in a similar role preferred

Well-developed organisational skills and attention to detail

Great verbal and written communication skills in both English and Mandarin

Acting as the point of contact between the executives and internal or external colleagues

Organising meetings and booking meeting rooms

Work Experience / Education / Certifications

As assigned, manage Executive’s calendar and basic administration for optimal efficiency:

Assist the Manager, Home Office Operations and Executive Support team with ad-hoc requests as needed

Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself

Minimum of 1-2 years reception/administrative assistant/team coordinator experience; preferred service industry and corporate (front desk) environment

French Language Skills an asset

Working with the finance team to create purchase orders and manage timely processing of invoices

Solid multi-tasking skills; able to manage and balance large volumes of work

Manage system greetings and general office voicemail box

Prepare and process expense reports, benefit claims and timesheets for the leadership team assigned to you

Order couriers as requested, manage incoming and outgoing packages, mail and deliveries

Manage office visitors (internal and external) and answer calls to the general reception phone line.

Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements

3-5 years of experience working in an executive office environment supporting senior executives on a daily basis

Professional development funds and resources to encourage continuous learning and skill development

Establish and build relationships with senior and executive officials, both within and outside government

Provide project administrative support including updating Gantt chart, keeping track of project progress

Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy

Excellent organization and time management skills

Excellent social and coordination skills

Excellent communication and leadership skills

Basic knowledge of Microsoft Suite - word, .pdf, email, excel, etc.

Experience working in an office or service environment

Must be vaccinated as this person will be required to work daily in the Vancouver office

Excellent organizational, communication, and time management skills.

Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements.

High school diploma or equivalent; post-secondary education in business administration or a related field is a plus.

Strong problem-solving skills and the ability to adapt to changing situations.

Prior administrative or customer service experience is preferred.

Competitive salary and benefits package.

Familiarity with project management tools is a plus

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Experience working in a fast-paced office environment

Strong problem-solving skills and ability to take initiative

Comprehensive benefits package, including medical, dental, and vision coverage

· Maintaining the calendars and schedules for several departments. Have superb time management and organization skills.

· Client servicing and Client relationship management.

· Enabling the Business Development Manager to drive client engagement, client acquisition and client retention.

Maintain day to day client interactions, ensuring that client expectations are met.

Proficiency in Microsoft Office Applications and fluent with communication (video) applications.

· Executing organizational procedures and systems of the office, including filing, billing.

Strong organizational and time management skills.

Experience with remote work or virtual teams is a plus.

Coordinate office procedures and manage office equipment and supplies.

Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

Manage and organize events, meetings, and conferences.

Proven experience as an office executive assistant, virtual assistant, or in a similar role.

Administer and manage inbound/outbound mail, courier services and other correspondence.

Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide

Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests

Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office

Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset