Office Manager / Executive Assistant

Our wonderful, well-established Real Estate client is looking to add an Office Manager/Executive Assistant to their tight-knit, family run company located in Mission, Calgary.

The ideal candidate will be an administrative wizard, bringing ample experience in all aspects of office support, ranging from reception and IT to event planning and calendar management. This person will be proactive in nature, have a keen eye for detail, and possess strong written and verbal communication skills.

This role is perfect for an enthusiastic, zealous, and high-energy individual looking to join a collaborative team that is passionate about the work they do while embodying the company values.

Duties and Responsibilities:

The key job functions are:

• Ordering and keeping a running inventory of all office supplies and equipment
• Setting up office technology (phones/computers) and liaising with third party IT providers
• Drafting and editing legal documents, templates, and contracts
• Developing and documenting company polices/procedures
• Administratively supporting all executive team members (calendar management, travel arrangements, internal/external correspondence, etc.)
• Other duties as assigned
• Proofing external communication and managing electronic documents requiring third party signatures
• Coordinating company events
• Organizing incoming/outgoing mail and couriers
• Maintaining office appearance and cleanliness

Education:

• Post-secondary in Business Administration or related field is preferred

Qualifications:

• Valid driver’s license and reliable vehicle
• High proficiency in all MS Office applications and Adobe
• Comfortable and efficient with office technology

Experience:

• A minimum of 5 years’ progressive administrative experience
• Event Planning experience is an asset
• Property Management experience is an asset
• Office Management and/or Executive Assistant experience is preferred

Skills:

• Customer service oriented
• Flexible and adaptable in nature, able to shift priorities at any given time
• Excellent communication, both written and verbal
• Strong attention to detail and great organization
• Big picture thinker
• Able to work autonomously as well as part of a tight-knit team
• Confident and professional attitude
• Proactive, able to anticipate needs and solve problems before they arise

Base Salary: $60,000 – 70,000 per year

• Full benefits package included

Work Hours:

• 40 hours per week

Remote Work:

• This position is not remote. You are required to be on site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You—we insist.