Executive Assistant (Temporary) - Vancouver Head Office - 2023.130

We are proud to be selected as one of once again!
If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!
Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.
Visit our page to learn more about working at CLBC, what we offer, and tips for the interview process.
The Role
As an Executive Administrative Assistant at CLBC, you will provide a full range of administrative and clerical support to two or more Executive staff and their respective team members.
Responsibilities Include

• Respond quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of the Executive team
• Check and update Time and Leave entries for all Head Office staff, every pay period
• Provide project administrative support including updating Gantt chart, keeping track of project progress
• Prepare and type correspondence, letters, briefing notes, PowerPoint presentations, take minutes, maintain confidential filing and tracking systems, screen mail, visitors and telephone calls for the Executive team.
• Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements
• Establish and build relationships with senior and executive officials, both within and outside government
• Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy

This role requires you to be adaptable, organized and flexible, as well as service and results-oriented; have excellent computer skills; excel at building effective working relationships, be cooperative, and be an excellent team player.
Qualifications

• Ability to type a minimum of 50 wpm
• Comprehensive knowledge and ability to produce accurate reports and presentations using software such as MS Excel, Word, PowerPoint, VISIO, SharePoint and Adobe Acrobat
• 3-5 years of experience working in an executive office environment supporting senior executives on a daily basis
• Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered

Travel: Off-site work may be occasionally required within the Province of BC. Possession of a valid Class 5 Drivers License, clean driving abstract and use of own vehicle on expenses may be required.
Hybrid Work: Combines on-site office work with flexibility to work from home 1 day per week within BC after passing a 6-month probationary period.
Benefits
You will receive a comprehensive benefits package:

• Generous vacation plus additional personal days Paid maternity/parental/adoption leave
• Wellness supports, including an Employee and Family Assistance Program
• Employer-paid extended health and dental plan
• Life insurance, paid sick days, and, if needed, long-term disability
• Access to government discounts to travel, cell phones, and more!
• A BC Public Service Pension plan with employer contributions
• Professional development funds and resources to encourage continuous learning and skill development

Additional Info
Team: Service Delivery Projects & Process Improvements
Term/Status: Auxiliary/Full-time - Anticipated 70 hours bi-weekly for an 12 Month term
Classification/Salary: Excluded compensation
The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination.
Closing date: May 29, 2023
Apply now! Submit an online application. Applications received by other means will not be considered.
Successful applicants are subject to a Criminal Record Check.
An eligibility list for internal candidates may be established.
CLBC is committed to hiring based on merit with a focus on fostering diversity of thought. We welcome candidates who have demonstrated a commitment to equity, diversity and inclusion, and encourage applications from equity-seeking groups such as women, persons with diverse ethnic, racial or Indigenous backgrounds, gender identity and sexual orientation, and persons with a disability. However, all qualified candidates are encouraged to apply.
Community Living BC https://communitylivingbc.prevueaps.ca