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Executive Office Assistant Jobs

Office Coordinator & Executive Assistant
By Boxhub At Toronto, Ontario, Canada
Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.
Booking travel for team members across the business, providing them with an easy travel experience.
You value employee experience and have created an office environment that employees love to come into.
Highly competitive salary depending on experience and commission
Flexible working hours in a hybrid environment - we work remotely 2 days a week
Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.
Executive Assistant Office Manager
By MillerNet HR & Business Solutions Inc. At Calgary, Alberta, Canada
4+ years working experience in Administration, Executive Assistant and Project Management.
The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently
Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.
Honed MS Office skills, spreadsheets, create documents, manage calendars etc.
Business Or Administrative Education Degree.
The ability to manage and prioritize various tasks throughout the day on a daily basis
Executive Assistant - Office Coordinator
By Supreme Restoration Services Inc At Windsor, Ontario, Canada
High level, (advanced), skills in MS Excel
HR and H&S experience will be beneficial
A positive, forward thinking mindset and attitude
The ability to identify problems and provide solutions
Proven track record of exceptional customer service
Communicate effectively both written and orally
Executive Assistant For The President's Office
By Salus University At Chiasson Office, New Brunswick, Canada
Education, Experience, Skills And Other Requirements
Experience in an institution of higher education or health professional institution.
Maintains calendars and schedules; rearranges appointments as necessary; arranges committee and staff meetings and provides notifications as needed.
Interacts with the Board of Trustees (meetings, document preparation)
Coordinates travel arrangements and prepares/submits expense reports/reimbursements.
Participates with the President and other senior officers in institutional planning, policy development and problem resolution.
Executive Assistant/Office Administrator
By Global Talent Accelerator At Calgary, Alberta, Canada
● Calendar and schedule management for VP Ops as needed
● Excellent communications skills including concise and precise use of English. French bilingualism desired
● Post secondary education required
● Expense reporting: Handle expense reports for CEO
Office Administrator/EA to VP Ops
● Expense reporting: Handle expense reports for VP Ops
Executive Assistant/Office Manager
By Buckingham Investigations & Security Solutions At Regina, Saskatchewan, Canada
Proficient and consistent high-level usage with Microsoft 365, including Word, Excel, PowerPoint, Teams and OneDrive file management
Office Manager key responsibilities but not limited to:
Work with the COO on various responsibilities as they arise
Secure, track and manage Province licenses
Secure, track and manage and track Special Investigator licenses
Manage employment contracts of all new employees
Executive Assistant / Office Manager
By Wood Recruitment At West Perth, Ontario, Canada
Providing high-level administrative support to executives and senior management
Coordinating meetings, travel arrangements, and diary management
Proven experience as an Executive Assistant or Office Manager in the mining industry
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Managing office operations and ensuring smooth day-to-day functioning
Executive And Office Assistant
By Robert Half At Mississauga, Ontario, Canada
Comprehensive knowledge of Administrative Office
Arrange reports and financial data
Schedule travel and meeting arrangements
Coach and be responsible for other support staff and customer relations
Office Manager/Group Executive Assistant
By Serefin At Toronto, Ontario, Canada
Exceptional time management and organizational skills with acute attention to detail.
• Support executive management calendars, travel, and expenses.
• Maintain communication with building management.
Experience in a client facing, front office role.
2-3 years of experience supporting an executive level.
Excellent verbal and written communication skills.
Executive Assistant - Digital Health And Cio Office - Regular Full-Time (2023-223313)
By Sunnybrook At Toronto, Ontario, Canada
Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred
Superior time management, organizational skills, accuracy and attention to detail.
Provides project management leadership on the execution and delivery of work plans, projects and deliverables.
Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.
Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.
Executive Assistant (Big 5 Bank Head Office)
By Aston Carter At Toronto, Ontario, Canada
What are the must have Qualifications/Experience?
• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)
What are the responsibilities for this position?
• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.
• Manage information flow in a timely and accurate manner.
• Manage the variance analysis and ensure it aligns monthly.
Executive Assistant/Office Manager
By Myriad Information Technology Solutions Inc. - Myriad Technologies At Chilliwack, British Columbia, Canada
Excellent planning and time management skills.
Excellent organizational and interpersonal skills, including relationship and networking skills.
Strong and effective communication and presentation skills, both oral and written.
Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.
Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.
Computer-related education/courses (Nice to have).
Executive Assistant & Office Manager
By Intelligent City At Vancouver, British Columbia, Canada
Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO
Collaborate with building management and external vendors to address facilities-related issues
Complete other duties as we may request which are consistent with your abilities and responsibilities
Experience in planning and coordinating company events, meetings, or conferences.
Previous experience in making travel arrangements
Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary
Administrative Assistant, Executive Office And Board Liaison
By Island Health - Vancouver Island Health Authority At Victoria, British Columbia, Canada
Excellent knowledge of proper form of business letters and business English.
Excellent organizational skills, the ability to prioritize workload and take initiative to ensure the needs of the Executive Office are met.
Excellent oral and written communication skills, tact and ability to deal with difficult clients
Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.
Aptitude to be proactive requiring minimum direction
Proficiency in word processing, electronic mail, spreadsheets and correspondence tracking systems, CLIFF preferred.
Executive Assistant/Office Manager
By Aplin At Edmonton, Alberta, Canada
Manage Agreement and contract processes
Minimum of 5 years’ relevant experience, ideally as an Executive Assistant
Strong written and verbal communication skills
Excellent administrative, organizational, technical writing, problem-solving, and interpersonal skills
Experience thriving in a high-energy, fast-paced office environment with minimal supervision
Prepare correspondence such as minutes, emails, internal communications, and agendas
Executive Assistant / Office Manager
By Miles HR At North Vancouver, British Columbia, Canada
Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.
Minimum 5 years’ experience in office management and executive assistant role.
Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.
Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.
Office Manager key responsibilities but not limited to:
Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.
Office Manager / Executive Assistant
By About Staffing At Calgary, Alberta, Canada
Office Management and/or Executive Assistant experience is preferred
Property Management experience is an asset
Administratively supporting all executive team members (calendar management, travel arrangements, internal/external correspondence, etc.)
A minimum of 5 years’ progressive administrative experience
Event Planning experience is an asset
This position is not remote. You are required to be on site.
Executive Assistant & Office Administrator
By Western Coast Enterprise Ltd. At Richmond, British Columbia, Canada
Handling correspondence directed to managers
3-5 years of experience in a similar role preferred
Well-developed organisational skills and attention to detail
Great verbal and written communication skills in both English and Mandarin
Acting as the point of contact between the executives and internal or external colleagues
Organising meetings and booking meeting rooms
Home Office Experience & Executive Support Associate
By Indigo At Toronto, Ontario, Canada
Work Experience / Education / Certifications
As assigned, manage Executive’s calendar and basic administration for optimal efficiency:
Assist the Manager, Home Office Operations and Executive Support team with ad-hoc requests as needed
Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself
Minimum of 1-2 years reception/administrative assistant/team coordinator experience; preferred service industry and corporate (front desk) environment
French Language Skills an asset
Executive Office Assistant / Full Time (Remote)
By Lumos Stratgy At Toronto, Ontario, Canada
Strong organizational and time management abilities, with the ability to prioritize tasks effectively.
Manage executive calendars, schedule appointments, and coordinate meetings, ensuring optimal time management and efficiency.
Professional development and training opportunities to enhance your skills and knowledge.
Bachelor's degree in Business Administration, Office Administration, or a related field (or equivalent work experience).
Excellent written and verbal communication skills, with a keen eye for detail.
Strong problem-solving skills, with the ability to think critically and propose creative solutions.

Are you looking for an exciting opportunity to join a fast-paced and dynamic team? We are seeking an experienced Executive Office Assistant to provide administrative support to our executive team. You will be responsible for managing calendars, coordinating meetings, and providing general office support. If you have excellent organizational and communication skills, we want to hear from you!

Overview:

An Executive Office Assistant provides administrative support to executive-level staff in an organization. They are responsible for managing calendars, scheduling meetings, preparing reports, and providing general administrative support. They may also be responsible for handling confidential information and providing customer service.

Detailed Job Description:

The Executive Office Assistant is responsible for providing administrative support to executive-level staff. This includes managing calendars, scheduling meetings, preparing reports, and providing general administrative support. The Executive Office Assistant may also be responsible for handling confidential information, providing customer service, and other duties as assigned.

What is Executive Office Assistant Job Skills Required?

• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Executive Office Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Ability to type at least 40 words per minute

What is Executive Office Assistant Job Knowledge?

• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Knowledge of Microsoft Office Suite
• Knowledge of filing systems

What is Executive Office Assistant Job Experience?

• Previous experience in an administrative role
• Previous experience in customer service

What is Executive Office Assistant Job Responsibilities?

• Manage calendars and schedule meetings
• Prepare reports and presentations
• Provide general administrative support
• Handle confidential information
• Provide customer service
• Other duties as assigned