Administrative Assistant– Corporate Legal Affairs Jobs in City of Barrie, Ontario

High school degree or equivalent experience

Up to 1 year experience as an assistant or receptionist (preferred)

Strong organizational and communication skills

up to 1 year experience as an assistant or receptionist (preferred)

Administrative functions such as managing logistics

First point of contact/representative for clients

Maintain the corporate data room and ensure proper management of corporate records.

Provide project management and general legal day-to-day support to the company as needed.

Minimum of 5+ years of relevant experience

Must have prior experience in-house with a public company supporting Board functions

Solid knowledge of MS Office and Diligent

Proficiency in TSX and NASDAQ filing requirements is an asset

Lead contact for all intellectual property, trademark, brand protection matters and routine management of trademark-related requests

5-8 years of related work experience, ideally from private practice and in-house legal experience

Experience in Consumer Goods Manufacturing and Distribution an asset

Proven skills in business partnering

Legal & Government Affairs Manager -

Providing clear and focused advice on all legal, government affairs and regulatory matters

Hybrid flex working environment – 2 days’ in-office / 3 days’ work from home

Minimum 1-2 years’ experience as an Administrative Assistant ideally within a legal firm; however, open to other industries

Legal Assistant / Law Clerk Diploma considered an asset

Excellent written and oral communication skills

Strong organizational, multitasking, and problem-solving skills

15 sick days per year

An equivalent combination of education and experience may be considered.

Excellent business writing skills in English

Experience working with diverse populations

One to two years of administrative experience, preferably in a health or community setting

Experience with Electronic Health Record (EHR) software

Strong interpersonal, communication, organizational and problem-solving skills and a commitment to non-judgmental service delivery

Data entry for estate accounting / bookkeeping files;

Must have excellent telephone communication skills;

Must have excellent technology skills - working with adobe, word, excel, PDF editors, photocopiers, binding machines, scanners;

Reception experience needed - ability to transfer calls, take messages, possibly book meetings

Printing and preparing bi-weekly bills for lawyers to review;

Helping to prepare will signing packages for clients and may attend meetings as a witness;

You have excellent time management and organizational skills with the ability to prioritize, multitask, and adhere to deadlines

You have the ability to support high level management demands with a strong attention to detail

You have 3-5 years of experience in an administrative capacity

You display strong interpersonal, organizational and communication skills

You have excellent verbal and written communication skills

Provide support to a team of Partners and US Tax professionals

Advanced working knowledge of EnGlobe and iManage or equivalent database or document maintenance systems

Working with a team of Legal Assistants to provide administrative support to the team of Corporate Secretariat Law Clerks

A minimum of 3 years of experience working in a law firm or office. Corporate experience is an asset.

Excellent written and verbal communication skills

Advanced word processing skills such as Word, Excel, PowerPoint and Visio

Demonstrated organizational skills and attention to detail

Completion of a relevant post-secondary Executive Assistant/Office Management program and/or equivalent appropriate work experience required.

Manage phone, in-person and e-mail inquiries from internal and external stakeholders

Organizing meetings and assisting CPD team: VP, Director, Manager and/or PMs with scheduling meetings with both internal and external stakeholders

Using Meeting Manager or other methods, reserving meeting space for internal and external stakeholders

Minimum 5+ years experience in a comparable role.

Previous experience working in a hospital preferred.

· Manage administrative responsibilities, including organizing and upkeeping digital files, records, and correspondence, ensuring follow-up.

Completed a college level Legal Assistant, Law Clerk or Paralegal diploma.

Minimum of 5 years corporate commercial legal work experience in a law firm or in-house environment.

Superior communication, writing and grammatical skills.

Ability to manage and prioritize a variety of tasks concurrently.

· Manage various administrative tasks for the legal department.

High school graduation and one year of relevant post-secondary education, or an equivalent combination of education and experience

Free access to our Aspire Academy for continuing professional education

Medical and dental benefits once qualified

Manage client files, filing systems, and databases

Minimum of one year of Legal administrative experience is necessary for this role

Shifts: Monday - Friday | 8 am to 4:30 pm

- Excellent written and oral communication skills

- Helping usher projects through development, pre-production, production, post-production, and final delivery

- Working closely with the music and post-production department to facilitate legal deliverables

- Interfacing and buildingrelationships with US/Canadian unions and guilds to organize signatory documentation

- Scheduling calls and meetings

- Maintaining the company’s digital filing system

Experience with a document management system is an asset.

Filing and bring forward management.

Strong knowledge of MS Word, and Outlook.

Knowledge of ALF and BC Online.

Knowledge of Aderant accounting software, ILRS and Citrix is an asset.

Legal Assistant or Paralegal diploma is preferred.

•Strong computer skills, including proficiency with MS Office and Worldox

•Basic math and Excel skills (formula functions/formatting)

•Attention to detail and solid organizational skills

Basic follow up emails to client

Assisting with copying and scanning

Other administrative duties as required

Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.

Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Have advanced organizational skills and have the ability to manage multiple files at once.

Excellent communication skills and the ability to interact professionally with clients, lawyers, and officials.

Computer skills and the ability to pick up new technologies quickly.

Remote work from anywhere in Ontario.

SAUVÉ is an equal opportunity employer and accommodates people with disabilities throughout the recruitment and selection process.

Prepare, review and proofread correspondence and legal documents.

Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.

Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Manage partnership press releases including external and internal stakeholdering

In partnership with the Director, Corporate Communications and VP Communication, Manage external speaking opportunities for the CEO.

Strong writing and editing skills required

Excellent communication, presentation, and leadership skills

Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness

Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.

Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.

PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).

Ability to be discreet when handling human resource requests, time-sheets and follow-up maintenance.

Demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities.

Ability to analyze and interpret guidelines.

Other duties as required in keeping with the qualifications and requirements of the job.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Provides information to students on non-academic matters, including but not limited to tuition deadlines and tuition refund policies.

Verifies enrolment online for National Board of Medical examiners and the National Resident Matching Program.

Makes travel and accommodation arrangements for Associate and Assistant Deans, Student Affairs, Vancouver Fraser Medical Program as needed.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Experience working with board of directors and members of senior management.

Experience with strategic and financial planning, project management, organizational development, and developing business case proposals and policies.

Preparation of Annual Information Circular and Management Information circular and other corporate documents;

Several years of proven supervisory experience with skills in problem solving, conflict resolution, negotiation, facilitation, and communication.

Draft, edits, manage commercial contracts and agreements until completion;

Draft, edits, manage Human resources contracts and agreements until completion;

Solid interpersonal, management, organizational and incredibly collaborative skills.

Experience as a legal assistant or other equivalent or relevant education and/or experience.

Track and manage corporate filings with external counsel;

Manage the invoices transmitted by external counsel and ensure relevant follow-ups;

Experience in the real estate field is not required but will be considered an asset.

Excellent knowledge of the Microsoft Office suite, mainly Word, Outlook and Excel.

Litigation and/or Employment Law. Formal practice management or paralegal training (or an

We call our legal administrative assistants “practice managers” to signal the elevated level of

ownership they take in supporting the team’s success. Our practice managers are deeply

problem-solving skills on business activities beyond client service, such as marketing and

Groups. While the firm is generally supportive of hybrid remote work, the nature of the position

Ideally, you are a graduate of a legal administrative assistant program with 2+ years experience in

5+ years of experience closing commercial real estate transactions

2+ years of experience in residential real estate is an asset

Experience with Conveyancer software is considered an asset

ALF experience is an asset

Excellent communication skills interacting with clients by telephone and in person

Full knowledge of Microsoft Office programs such as Word, Excel and Outlook

Strong organizational and time-management skills

Free access to our Aspire Academy for continuing professional education

Independently manage routine office procedures

Post-secondary education in a related field is required

2-3 years of administrative experience is required

Previous relevant work experience within a law firm environment is advantageous