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Coordinateur, Affaires Juridiques / Legal Affairs Coordinator
Company | Pure Industrial |
Address | Montreal, Quebec, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Real Estate |
Expires | 2023-08-01 |
Posted at | 10 months ago |
Description
- Tenir à jour le classement des lettres, courriels, procédures et autres documents. Classer les documents selon la nomenclature établie.
- Assurer la gestion des comptes d’honoraires transmis par les conseillers externes et assurer les suivis nécessaires.
- Préparer, sous la supervision d’un professionnel du droit, des documents et de la correspondance juridique conformément aux précédents ou aux directives.
- Préparer les contrats et autres documents pour signature, obtenir les signatures requises et assurer le classement dans les dossiers appropriés.
- Toute autre tâche connexe ou initiative ponctuelle.
- Aider à la préparation, à la tenue et à la mise à jour des modèles juridiques.
- Aider à la traduction de documents.
- Superviser la maintenance et l’entretien de divers outils de suivi dans le but de gérer le flux de travail de l'équipe et l'état de la documentation juridique.
- Maintenir une liste de dossiers à jour. Assister l’équipe pour l’ouverture, la fermeture et l’archivage des dossiers.
- Développer des outils et participer à la mise en œuvre de systèmes et de processus pour l’amélioration continue du contentieux et de l’entreprise.
- Effectuer le suivi et suggérer des formations juridiques pertinentes pour le contentieux.
- Assurer le suivi et la gestion des livres corporatifs, des inscriptions et mises à jour annuelles avec les conseillers juridiques externes.
- Excellente connaissance de la suite Microsoft Office, principalement Word, Outlook et Excel.
- Solides compétences en matière de relations interpersonnelles, de gestion, de sens de l’organisation et de collaboration
- Un certificat ou un diplôme d’études en technique juridique ou en assistance juridique est un atout.
- Rigueur et souci du détail.
- D’excellentes compétences en matière de communication écrite et orale en français et en anglais sont requises. La connaissance de l’anglais est indispensable, car vous travaillerez avec des collègues, des parties prenantes à l’interne, des partenaires et des locataires partout au Canada.
- Expérience à titre d’assistant juridique ou autre formation ou expérience équivalente ou pertinente.
- Avoir de l’expérience dans le domaine de l’immobilier n’est pas un prérequis, mais sera considéré comme un atout.
- Prepare contracts and other documents for signature, obtain signatures and ensure filing in the appropriate files;
- Develop tools and participate in implementing systems and processes to continuously improve the Legal Department and the Company;
- Maintain up-to-date filing of letters, emails, procedures and other documents. Classify documents according to the established nomenclature;
- Maintain an up-to-date file list and assist the Legal Department in opening, closing and archiving files;
- Monitors and suggest relevant legal training for the Legal Department;
- Any other duties as assigned.
- Manage the invoices transmitted by external counsel and ensure relevant follow-ups;
- Under legal professional supervision, prepare legal documents and correspondence according to precedents and/or instructions;
- Oversee the maintenance and upkeep of various tracking tools to handle the legal team’s workflow and status of legal documentation;
- Assist with translation of documents;
- Assist with the preparation, maintenance and update of legal templates;
- Track and manage corporate filings with external counsel;
- A certificate or diploma in paralegal or legal assistant studies would be an asset but not required.
- Excellent knowledge of the Microsoft Office suite, mainly Word, Outlook and Excel.
- Solid interpersonal, management, organizational and incredibly collaborative skills.
- Excellent written and oral communication skills in French and English are required. Knowledge of English is required as you will work with colleagues, internal stakeholders, partners and tenants across Canada.
- Experience in the real estate field is not required but will be considered an asset.
- Experience as a legal assistant or other equivalent or relevant education and/or experience.
- Thoroughness and attention to detail.
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