Staffing Coordinator (Rpt 0.5) [Von Canada]

Requisition Details

Employment Status: Permanent, Part Time (0.5 FTE)

Work Schedule: 4 days per week (Mon - Fri) working 8:00 AM - 1:00 PM or 9:00 AM - 2:00 PM

Number of Hours Bi-Weekly: 37.5

Program Name: Workforce Management

On-Call: No

This position is Hybrid Remote - 50% of the week working at the Brantford office, 50% from home

Job Summary

The Staffing Coordinator is responsible for the day-to-day schedule for both the CSA and Service provider staff. The Staffing Coordinator works in accordance with the collective agreements to meet each Site's staffing requirements. The staffing coordinator is responsible for successfully balancing the need for staffing with offering time off and for working closely with the Workforce Management Analyst (WFMA), CSA Operations and Management team to monitor overtime, downtime, banked time, and sick time.

Key Responsibilities

• Maintain a working knowledge of multiple collective agreements.
• Schedules staff to clinics, committee meetings, training, and education.
• Attends local labour management meetings as required.
• Conducts ad hoc and regular data analysis to identify opportunities to improve effectiveness and efficiencies.
• Participates in process improvement through lean thinking and team kata.
• Promotes the Staffing Coordinator process to all stakeholders across the Site and provides awareness of the Staffing Coordinator Role.
• Schedules replacements for all sick calls within the Site.
• Processing all time off requests and shift trades in accordance with the Collective Agreements.
• Maintaining updated and accurate schedules and saving on the designated online drive.
• Attends next day meetings with Site management and CSA Team Lead to ensure staffing needs are being addressed.
• Schedules nursing students to travel with their preceptors/mentors.
• Other duties as assigned
• Attends Site weekly and monthly workforce management production meetings.
• Collaborates with the Workforce Management Analyst to review data trends and staffing levels.
• Supports the on-boarding of new staff through educating on scheduling process, request for time off process, sick process, and collective agreement questions.

Education, Designations And Experience

• Demonstrated experience in the health care system.
• Three (3) years previous experience in workforce oversight including a minimum of 1year of experience creating and maintaining rotations and/or schedules.
• Experience with a unionized environment.
• Post-Secondary education in a related field.

Skill Requirements

• Strong attention to detail.
• Knowledgeable about the Staffing Coordinator framework and related tools such as Procura, Cognos, and Excel Macros.
• Capable with Business Intelligence applications.
• Excellent communication skills.
• Advanced Microsoft Excel skills.

Other

• A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
• The use of Personal Protective Equipment (PPE) may be required
• A current and original copy of a satisfactory Criminal Records Check.

Work Conditions and Physical Capabilities: Attention to detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details.