Senior Subcontract Specialist Jobs

Introduction

Senior Subcontracts Specialist is part of a team focused on the management of subcontracts to support new vessel construction. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts.The role requires the management of a number of work packages, negotiation of standard subcontract business terms and conditions, ongoing administration of subcontract elements including milestones, deliverables, issues, action items and payments. The scope of the role includes serving as the point of contact for the sourcing of Vendor Furnished Information as required for the execution of one or more projects.

Bid Process Management:

• Leading and managing RFx engaging with key program stakeholders to lead the multiple bids for (quality, spares, engineering, project management, standards and classifications).
• Managing the integrity of the bid process in accordance with Canadian PSPC Competition Law; coordinating technical queries across multiple stakeholders and lead on all commercial aspects
• Managing prequalification and sourcing strategy.
• Lead and manage all post bid activity and co-ordinate, supplier site visits (if necessary).
• Leading commercial evaluations, negotiations and recommendation for award.
• Manage all aspects of post bid activity, letters of regret to unsuccessful suppliers lead kick off meeting for each key subcontract.
• Bid schedule management for multiple bids through each bid stage to award, meeting all key milestones
• Prepare subcontract through required governance routes– engage with client facing commercial teams to understand flow downs from the prime contract.

Subcontract Management:

• Managing and controlling changes relating to cost and schedule.
• Developing, processing and implementing contractual documents and change orders/amendments as required.
• Managing performance of suppliers.
• Performing subcontract close-out.
• Monitoring and reporting on supplier’s progress.
• Administering supplier claims (where necessary).
• Expediting deliverables to ensure on time receipt of deliverables including both data and equipment.
• Approving milestone payments, ensuring that contract deliverables and payment milestones are achieved and approved prior to payment.
• Ensuring deliverables and inputs from all stakeholders.
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project specific instructions.

Education and Experience

• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• A minimum of10 years’experience in supply chain, procurement or subcontract management, preferably in the shipbuilding industry, but essential experience in capital project or heavy industry (oil and gas, rail)
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts
• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.

Skills, Knowledge and Competencies

• Extensive knowledge and experience with materials management, expediting, quality surveillance and logistics.
• Proven ability to administer large packages with a high level of complexity.
• Excellent understanding of procurement processes and corporate governance principles.
• Demonstrate ability to multi-task, prioritize and to problem solve in an inclusive manner allparties.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Track record of making sound business judgment and decision-making skills in a manner consistent with the essential job functions.
• Strong negotiation skills.
• Excellent oral and written communication and presentation skills.
• Ability to work effectively with limited direction and function as a key team member.
• Strong interpersonal skills and ability to work in a team environment.
• Expert level procurement skillset and ability to effectively administer multiple key subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Strong customer service and diplomacy skills.
• Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.