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Senior Officer, Facilities Management
Company | University of Ottawa |
Address | Ottawa, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Higher Education |
Expires | 2023-08-30 |
Posted at | 9 months ago |
Job Type:
- Health and Safety: Act as Health and Safety resource-person for the sector, monitor compliance with all relevant policies with the objective of minimizing risk to students and staff. To this end, control security access systems, ensure proper maintenance, implement ergonometric recommendations, manage accurate records of approved employee access and ensure timely updates. Inform, follow up and keep records to ensure that the sector meets the appropriate health and safety training requirements.
- Physical resources maintenance: Perform regular inspections of infrastructure, furniture and telecommunications equipment of the sector to ensure that they are safe and functioning, to monitor compliance with accessibility standards and to ensure that all emergency, directional, and personnel signage is correct and updated. Identify discrepancies and initiate improvements when necessary. Recommend preventive repair and construction work in order to avoid the necessity of larger-scale repairs.
- Materials resources management: Manage material resources of the sector to ensure that there is equipment available to meet ongoing operational needs. To this end, act as a designated buyer for the sector, interact with suppliers to obtain estimates, negotiate pricing, and create services contracts in compliance with all relevant policies.
- Physical resources management: Control the use of space in all facilities of the sector, such as offices, meeting rooms, storage space, classrooms, research labs, computing labs, etc., and decide upon allocation with the objective of maximizing space utilization. To this end, manage a space inventory, analyze and recommend space requirements, analyze feasibility and impact of recommendations and projects, plan and coordinate projects, and delegate internal/external resources for the accomplishment of tasks.
- Project coordinator: Manage assigned projects related to moves and renovations, repairs and space setup for the sector. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project to ensure that they meet the limits of the budget, highlight and resolve any variance from budget.
- Knowledge of space management principles
- Bilingualism – French and English (spoken and written)
- Strong organizational skills
- Advanced knowledge of administration and project management principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
- Knowledge of computer systems and software including spreadsheets, databases, Internet and e-mail
- Knowledge of relevant Health and Safety legislation and experience in its application
- Ability to solve complex problems
- Experience in interpreting, explaining and applying policies and regulations
- Strong interpersonal and communication skills
- Ability to produce high quality work under pressure while meeting strict deadlines
- Minimum 3 years of demonstrated experience in a similar role
- Experience managing projects
- Autonomy, flexibility, and adaptability
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