Scheduling Assistant Jobs

The Scheduling Assistant is responsible for assisting in the production of course timetables, examination timetables, and room allocations.

Responsibilities

• Investigate space availability and assign appropriate space in Enterprise.
• Process electronic forms to collect timetabling information.
• Coordinate with Conference Services to ensure appropriate access to space.
• Understand regulations for creating exam timetables.
• Advise academic departments of timetable changes that affect students and partner RO units.
• Use timetabling software to create conflict-free schedules for students and departments.
• Participate in creating course timetables for all programs.
• Check and transfer timetabled course components across multiple systems.
• Respond to emergency room closures by finding alternative spaces and notifying stakeholders.
• Handle ongoing timetable modifications.
• Review scheduling rules to stay current with university regulations.
• Allocate space for Brock internal events, including term tests, Smart Start sessions, and lab rooms.
• Communicate with academic units during peak registration periods.
• Manage wait lists for flagged courses.

Qualifications

• Strong critical thinking skills.
• Meticulous attention to detail and ability to work quickly and accurately.
• Strong problem solving, analytical, and organizational skills for timetable construction and resolving scheduling and examination changes.
• College or university courses or equivalent education and experience.
• Clear written and verbal communication skills.
• Knowledge of TPHi Scheduling software, Enterprise systems, and Microsoft Office.
• Ability to work independently and meet deadlines.
• Excellent time management skills and ability to prioritize competing tasks.
• 2 years of experience in university scheduling.