Scheduling & Attedance Coordinator Jobs

Extendicare Assist, through a variety of management and consulting approaches, can offer a full-service management agreement or, if you prefer, can customize an agreement to suit your individual needs by choosing from our list of management and consulting services.

We have the tools, expertise and front-line experience to help you manage your operation in a way that respects your vision, your reputation, your staff and most importantly, your residents and families.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

Responsibilities

• Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
• Investigate Health and Safety incidents and administer incident reports.
• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Order, receive, distribute, and store nursing supplies.

Qualifications

• Knowledge of Occupational Health & Safety practices, principles, and legislation.
• Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
• Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
• Strong data analytics with high attention to detail; critical thinker.
• Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
• Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
• Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
• Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
• Knowledge and experience with office and computer equipment.

Time Type

Full time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!

Extendicare Assist accommodates the needs of job applicants throughout its recruitment and selection processes upon request.