Project Coordinator, Professional Services - Engineering

Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com
Summary
The Project Coordinator, Professional Services – Engineering will be responsible to assist Professional Services team members in the administration of EV charger design projects, and complete other tasks as assigned.
Key Duties & Responsibilities
Project Management Assistance / Professional Services Administration:

• Supports the administration of projects including completion of project budget and project purchase order forms.
• Act as a liaison between the engineering team and local authorities.
• Provides review and quality assurance to project budget and project purchase order forms completed by team project managers.
• Develops schedules and monitors progress against milestone deliverables, timelines for projects as assigned.
• Supports the vendor management system process by tracking vendor registrations and compliance approvals.
• Support of Invoice Review, Accounts Receivable and Accounts Payable processes.
• Gather local utility and municipal requirements as it relates to electrical engineering design/upgrades.
• Supports the monthly project management system updates and invoicing by assuring that the project updates are completed by the project managers during the invoicing period.
• Other duties as assigned.
• Supports the delivery of projects through effective coordination and delivery of assigned sub-components within overall projects.
• Communicate with multiple parties to ensure design requirements are aligned.

Knowledge & Skills

• 3 to 5 years of project administration work experience or administrative work experience with a background in electrical engineering or equivalent technical expertise.
• Ability to be an effective user of the following applications:
• Project coordination – project coordination abilities.
• Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.
• Communication – effective communication and influencing skills.
• Salesforce
• Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.
• Ability to work on multiple projects at once.
• MS Excel, MS Project, MS Forms
• MS Project or other scheduling tools used by the team
• Project Management software (RealProject or others as utilized by the group)
• Experience engaging with local authorities for requirements related to the design and permitting process.
• Intelex
• Bluebeam PDF

Licenses and/or Professional Accreditation

• None required.
• Demonstrates an interest in pursuing Project Management Institute Accreditation.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.