Operations Coordinator Jobs

Our bottom line is different.

There's something special about working at ATB, and it's been recognized on every top employer list that matters. Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring your whole self to work. Maybe it's our commitment to a growth mindset and our unrelenting thirst for making it possible for fellow Albertans—even the ones who aren't our clients.

Whatever it is, you won't find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities. We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

Job Number: REQ6407

Location: Edmonton or Calgary

Apply by: Sunday July 9, 2023

Paygrade: I - OTH

# Positions available: 1

System Job Title: Project Manager 4

Leader Name: Director, Resource Management

Culture, Communications and Marketing (CCM) is committed to driving creativity, innovation, and impactful marcom strategies for our organization. Our dynamic team is passionate about delivering exceptional results and making a difference in the industry. We are currently seeking a talented and motivated Operations Coordinator to join our Operations team, supporting our day-to-day operations and contributing to our success.

As ATB's next Operations Coordinator within our Operations team, you will play a crucial role in ensuring the smooth functioning of our department. You will provide administrative support, project management assistance, and change management coordination. This is an exciting opportunity for an individual with strong organizational skills, a proactive mindset, and a passion for supporting operational excellence.

Responsibilities

• Create and/or maintain CCM documentation/materials related to process, learning, guideline, and criteria on a central hub.
• Support budget management activities, including tracking expenses, processing invoices, and maintaining financial records.
• Assist in managing day-to-day administrative tasks, including scheduling stakeholder events, coordinating calendars, and maintaining files and records.
• Collaborate with team members to support project management activities, ensuring timely delivery of projects and tracking progress against objectives.
• Assist in organizing Operations team events, workshops and learning sessions, ensuring seamless logistics and coordination.
• Plans, coordinates and facilitates change management initiatives, including communication plans, training sessions, and stakeholder engagement.
• Support when necessary, Onboarding/Offboard activities with equipment requests, access, welcome events and training.
• Prepare and review reports, presentations, and documents, ensuring accuracy, readability/clarity and adherence to established guidelines.
• Coordinate and provide oversight on Direct Mail campaigns that are produced by CCM. Interact with the mailhouse, facilitate proofing process, transmit data files and properly store digital artifacts.
• Act as a liaison between the Operations team and other departments, fostering effective communication and collaboration.
• Actively participate and aid with Resourcing activities, RFP development & assessment, Vendor performance assessments, and to engage & track budget for qualified/vetted resources.

Requirements

• Proficiency in Google applications (Docs, Sheets, Slides, etc) and at least an awareness of project management tools.
• A team player mindset, including a willingness to build strong relationships and collaborate with team members and stakeholders
• Minimum of 3 years of experience as an Operations Coordinator or Project manager or similar role
• Proficient critical thinking and problem solving skills
• Strong interpersonal skills, with the ability to build relationships and work effectively with stakeholders at all levels
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively
• Excellent written and verbal communication skills, with a keen attention to detail.
• Experience in project management and/or change management is highly desirable
• Proactive and solution-oriented mindset, with the ability to anticipate needs and take initiative
• Ability to work independently and collaboratively within a team-oriented environment

At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider applying.

Interested? If you know one of our team members, reach out to them BEFORE applying and ask them for a referral link to help your application stand out.

Online applications are preferred. Please reach out if you require any accommodations.

Benefits

Be great. Be you. Believe.

We are dedicated to building a workforce reflective of the diversity within our communities and creating an environment where every team member has what they need to reach their potential. We encourage candidates from all equity-seeking groups to apply.

What happens next?

Thank you for applying online. If you are shortlisted for this opportunity, you will hear from us after the posting close date regarding next steps. We might ask you to participate in a digital interview or phone interview. If you require any accommodations, please let us know.

Stay in touch!

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