Operations Analyst Jobs

The overall duty of this position is to support the business by working with Operational Management Staff ensuring all project specific data and analysis is conducted according to client and internal specific requirements.

Due to the nature of this position there will be some on-call and overtime requirements as well as some travel.

• Meets department closing schedule timelines and responsibilities including entering in all work in progress accurately.
• Proactively researches and resolves any project reporting issues and escalates as necessary.
• Provides internal customer service by answering all inquiries professionally and timely.
• Confirms the receipt and capture of all billable expenses through system project reporting; coordinates with Accounts Payable to obtain missing or inaccurate project expenses.
• Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary.
• Prepares invoices to the proforma status and works with Operational Management to ensure accuracy and approvals.
• Communicates with the Billing Department when proformas are approved and ready to be finalized.
• Reviews all project reporting for accuracy and completeness.
• Cross train with other Operations Analysts and supports the Operations Department where necessary.
• Supports client outages and turnarounds when required.
• Coordination, verification, validation of job cost information and data entry of labour, equipment, materials reports into customers’ portal.
• Verification of work order setups in ERP System; correct any issues including notifying the local resource of errors and correcting in the ERP system.
• Monitors daily project work orders and work report processing.
• Coordinates with Operational Management staff to ensure data completeness and accuracy for all project analysis reporting and invoicing requirements.
• Generates and populates work reports based on supporting operational data such as time records, expense reports and other project billable items including consumables and equipment.

• Equivalent industry experience combined with other formal training and accreditations may be accepted.
• Accounting system.
• Experience in relevant customers’ time and materials management software systems an asset.
• Minimum of 3 years’ experience in Accounts Receivable, Contract Management or Project Analysis experience.
• Bachelor of Commerce, Bachelor of Business Administration or Business Diploma from an accredited College or University.
• Strong industry knowledge of NDE is an asset.
• Experience and overall understanding of an Enterprise Resource Planning (ERP) and