It Project Coordinator (Calgary)

*** Submission deadline: May 8, 2023 (end of the day, EST)

OnX is looking to engage an IT Project Coordinator for a contract opportunity with an end-client in Calgary.

Location: Calgary/ Hybrid (***must be able to work in-office at least once per month; local candidates are highly preferred)

Duration: 10-11m (potential for extension to be evaluated near end of term)

! Candidates must be authorized to work in Canada and be Incorporated. Unfortunately, we cannot offer sponsorship or hire outside of Canada at this time or proceed with a T4.

Project Description: This project is about maturing the IMT Branch’s Resource Management Capability (RMC). The IMT Branch currently manages upwards of 250 projects in various portfolios with varying priorities. IMT staff contribute to one or more of these projects in various capacities and allocations (some full time, some partial). RMC is planned to be accomplished by improving the quality of project data such as project plans, tasks details, resource needs, estimates, durations, start/end dates etc. Given the large number of projects, a coordinator is required to assist the various project owners (IT Managers, IT PMs) in creating and maintaining quality project data in Workfront (our current project/portfolio management, and time tracking tool).

Project Deliverables:

• Current and up to date project plans, resource estimates, duration estimates, effort estimates, cost estimates etc. in Workfront. This deliverable is a recurring outcome throughout the project timeframe.

• Training IT Project Owners (IT Managers, IT PMs) on how to create and maintain quality project data in Workfront.

Responsibilities:

• Run portfolio and/or project(s) reports in Workfront to assess how project data quality is improving (or not). Periodically, present this information to various stakeholders to (a) share the progress information, and (b) to encourage project owners to close any gaps or deficiencies.
• Review and understand Resource Management Capability goals, and objectives.
• Train IT project owners (IT Managers, IT PMs) to create and maintain quality project plans, resource plans, estimates, durations, costs etc.
• Review and understand IT branch project delivery methodologies and PM processes.
• Review IT project plans, resource plans, estimates, costs etc. to assess accuracy, to assess completeness, and to identify deficiencies.
• Throughout the project, meet regularly with project owners (IT Managers, IT PMs) to o Understand their project(s) goals, resource needs, durations, and effort estimates. o To create and/or update their project plans in Workfront with details such as tasks, resources, durations, effort hours, start dates, end dates etc.
• Review and understand IT branch portfolios, programs, and projects.

Skills and Requirements:

• 5+ years of experience in coordinating IT portfolios, and IT projects.

• 5-7 years of overall working experience as a project coordinator or similar role[s]

• Self-starter with good planning and organizing skills with strong service culture

• Experience in engaging, collaborating with, and training IT Managers and training PMs on topics such as project plans, resource plans, estimates, costs etc

• Experience in developing and maintaining IT project plans, resource plans, estimates, costs etc.

• Experience in management of changes impacting IT staff & IT managers.

• Experience with managing IT projects using Workfront (an asset), or other PM tools.

• Experience creating reports and dashboards using Workfront.

• Degree or a diploma in an IT related field

• PMP and/or CAPM certification would be an asset.