Human Resources Assistant, Temporary Full Time, Employee & Labour Relations

Job Code: 8531

Status: Temporary Full Time (up to 18 months)

Location: Providence Care Hospital

Union: Non Union

Wage: $27.49 - $32.34

Posting Period: July 20, 2023 - July 26, 2023

Supporting the Human Resources and Labour Relations team, the Human Resources Assistant (HRA) provides clerical support of recruitment & staffing, employee & benefit documentation, labour relations and strategic initiatives and performs reception functions of the busy department operations at both hospital locations. Providing excellence in customer service, the HRA applies an understanding of human resource fundamentals combined, with strong organizational skills, to efficiently and effectively manage a high volume of work flow processes and documentation being delegated by department team members.

Skills And Qualifications Required

• An equivalent combination of education and experience, may be considered
• Three year post-secondary diploma in Human Resources
• Related work experience in a large complex and unionized organization, preferred
• One year related work experience supporting human resource functions and performing similar administrative duties
• Experience with Human Resources Information Systems, preferred

Position Responsibilities

• Manage job competition electronic documentation including assigning competition numbers, entering vacancy information on the competition tracking database and creating electronic competition files for new vacancies; populating database with successful incumbent and start date information, and; closing the electronic competition files
• Create electronic grievance files including setting up standard folders, scanning relevant grievance documentation and filing in electronic file
• Liaise directly with applicants and panel members to coordinate recruitment and selection activities including scheduling of interviews and testing, preparing candidate packages and booking meeting/testing rooms
• Processing of union leave request including notification to manager and Staff Scheduling as appropriate
• Generate or support seniority list preparation, distribution and posting
• Manage hard and soft copy applications, filing as internal or external applicants to the appropriate competition file
• Facilitate the collection and distribution of Labour Relations documents and information as required
• Create job postings for Recruitment & Staffing Specialist, obtain manager approval and distribute and post positions where designated
• Maintain electronic grievance/arbitration tracking on centralized spreadsheet

Why Work At Providence Care Hospital

• Healthcare of Ontario Pension Plan (HOOPP)
• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• Focus on Healthy Workplace & Culture of Quality
• Located on the shores of Lake Ontario surrounded by park land and walking trails
• Education, mentorship and bursary opportunities
• Corporate and unit/service specific orientation for new hires
• Committed to people centred approach to care delivery
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• A hospital striving for excellence in care, education and research
• Competitive salaries with percentage in lieu of benefits & vacation
• Employee & Family Assistance Program
• State of the Art Building with on-site parking
• On-site café and cafeteria with a variety of food options