Administrative Assistant, Emergency Services And Regional Trauma Program - Temporary Full Time

Vacancy Status: Temporary Full Time

Job Summary

Reporting to the Director, Emergency Services the Administrative Assistant will provide Administrative Support to the Emergency Department and Regional Trauma Program. This position will require flexible work hours to meet the demands of the role.

RESPONSIBILITIES: (please see the job description for complete details)

• Filing and retrieving information.
• Facilitate the effective and efficient functioning of assigned committees, obtain agenda items, distribute agendas, prepare all notices, reports, etc., attend meetings, and record minutes.
• Dealing with issues of a highly confidential and or sensitive nature.
• Typing correspondence, reports, notices, procedures/policies, financial and statistical documents, graphic presentations, information matrices, etc., from written draft.
• Collecting, monitoring and recording statistical data using Microsoft Excel or other applicable application
• Arrange meeting rooms, travel and accommodation as required.
• Prepare billing invoices as required
• Performing other duties and assignments as required.
• Scheduling staff performance reviews and educational programs.
• Records and processes minutes at related meetings of the program.
• Kronos entry and timekeeping to support the departments
• Ordering and monitoring supplies and equipment and paying invoices.
• Maintain departmental manuals.
• Assist in maintaining document control system

Qualifications

• Demonstrated word processing skills (minimum typing speed of 50 WPM with appropriate level of accuracy).
• Strong organizational skills, time management skills, and ability to work in a changing environment
• Superior demonstrated knowledge and experience in the area of computer operations. Experience to include Microsoft Office programs: Word, Excel, Access, PowerPoint; Outlook). Candidates will be tested prior to proceeding to interview stage.
• Working knowledge of telephone systems, and general office equipment
• Demonstrates accuracy and thoroughness and monitors work to ensure quality
• Graduate of post-secondary secretarial program and a minimum of three years progressively responsible secretarial experience in a health care setting preferred.
• Excellent written and oral communication skills
• Knowledge of medical terminology is an asset.

For full details regarding eligibility please contact Human Resources. All internal applications for this position must be received in Human Resources by the end of the closing date on the “internal application form”. A complete listing of all current job postings is available on the Windsor Regional Hospital Intranet Site.