Summer Student (10 Temporary Full Time Positions)

We are pleased to announce that SSW has been approved to participate in the Canada Summer Jobs (CSJ) 2023 initiative, which provides funding to not-for-profit, public-sector employers, and small businesses to create summer job opportunities for eligible students. To apply, the students must meet the following CSJ program requirements:

1. be between 15 and 30 years of age (inclusive) at the start of employment;

2. be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* and;

3. be legally entitled to work according to our provincial legislation and regulations.

JOB SUMMARY

The summer students will provide support to the following teams:

• Sourcing (1)
• Purchasing (2)
• Human Resources (2)
• Sourcing Indirect Spend (1)
• Information Technology (2)
• Data Management (2)

PRIMARY RESPONSIBILITIES

The primary duties and responsibilities for each role include, but are not limited to:

Purchasing Clerk, Purchasing (2 positions)

• Provide support to buyers on purchase order processing and related tasks.
• Work closely with the Data Management team to identify opportunities to increase accuracy of the item dictionary.
• Assist with the Purchase Order Acknowledgement review, resolving ‘Invoice Exceptions’, retrieval of delivery information, and preparing presentations and documents.

User Support Technician, IT (2 positions)

• Onboarding new hires.
• Preparing knowledge-based documentation and other duties as required.
• Assisting with Office 365 implementation and hardware (Laptops, Monitor, Mobile, etc.) refresh project.
• Responsible for timely and effective resolution of end-users daily operational issues related to IT services and their computers.

Administrative Co-ordinator, Sourcing (1 position)

• Assisting with project plan updates, meeting scheduling, materials development, documentation, communication drafting, and other duties as required.
• Provide administrative and coordination support to the team.

Administrative Co-ordinator, Sourcing- Indirect Spend (1 position)

• Provide administrative and coordination support to the team.
• Assisting with project plan updates, meeting scheduling, materials development, documentation, communication drafting, and other duties as required.

Data Quality Administrator, RDO (2 positions)

• Process updates, documentation, and other duties as required.
• Provide administrative and coordination support to the Data Management team in various areas to support the improvement of data quality across our member Materials Management Hospital Information Systems (MM HIS)
• Assist with the gathering of information for MM HIS system updates

Administrative Co-ordinator, HR (1 position)

• Manage calenders for recruitment interview scheduling and other duties as assigned.
• Providing administrative support and coordinating tasks for the HR team
• Making recommendations to HR team re shared folder sub-folder amalgamation and set up.
• Assisting with the maintenance of the recruitment careers inbox.
• Filing, scanning and maintaining employee electronic records.
• Reviewing, and organizing shared drive folders.

Human Resources Coordinator / Project Support , HR (1 position)

• Assist with the development of HR process guide and SSW Leadership process guide
• Assist with development of presentations and educational aids for leaders
• Research relevant information, prepare recommendations and materials/documentation, identify supporting resources including communication templates
• Assist with the documenting of HR process maps

POSITION REQUIREMENTS

Education

• Completed or enrolled in college or university, Business/Commerce/Supply Chain Management Program is an asset.

Technical Skills

• Data entry experience is an asset.
• Candidates may be asked to complete an Excel test.
• Advanced knowledge and proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).

Personal Skills

• Ability to work collaboratively as part of an integrated team.
• Ability to manage multiple tasks, establish priority and work under pressure to meet deadlines.
• Excellent communication skills (written and oral), able to interface directly with others in a competent and confident manner.
• Aptitude for problem solving.

WORK ENVIRONMENT

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as per the ESA.
• Office hours are generally 8:30 AM to 4:30 PM (with some flexibility), Monday to Friday.
• Office location – Burlington, Ontario, Canada – currently working remotely/hybrid.

DOES A HIGHER PURPOSE ORGANIZATION INSPIRE YOU?

If yes, come and experience a company that directly impacts patient care. Shared Services West (SSW) delivers value to our member hospitals, customers and communities by leading integrated and innovative supply chain services.

Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.

As a company, we represent family ethos. We are proud of our values of People First, Commitment to Excellence, Champions of Change, and Working Together, which are at the heart of our company. They set the standard for how we behave and work.

Our Summer Interns enjoy:

• Flexible environment.
• Family feel culture.
• Professional development opportunities.
• Competitive compensation.

For the health and safety of our staff and the staff of member and customer hospitals that we support directly, SSW requires new hires to be fully vaccinated against COVID-19. Healthcare workers are at increased risk of getting COVID-19 due to the nature of their job. Since SSW staff work closely and often directly with the essential frontline workers, the vaccine gives an added layer to protect ourselves and our hospital staff against COVID-19. Supported medical accommodation requests will be considered as required by law.

To apply, please email your resume to [email protected] indicating the position title, posting # and the department of interest in the subject line. As a part of the initial recruitment process, selected candidates will be asked to complete a Feedback form. Please note that this does not guarantee advancement to the next step in the recruitment process.

We thank all applicants for their interest in Shared Services West. Only qualified candidates selected for interviews will be contacted. Only qualified candidates selected for interviews will be contacted by email. Please ensure that you monitor your email (including junk mail) in the event you are contacted. If contacted for an interview, please inform us should any accommodation be required.