Executive Assistant - Vp Of Global Procurement & 1 Additional Finance Vp (Vancouver, Bc)

Description & Requirements
who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
a day in the life

• Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive. Acts as a communications liaison with Department as required.
• Responds to inquiries or refers them to the appropriate partner.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Supports space planning needs for department growth. Special Projects as assigned by Executive.
• Delegates and follows up on action items that fall within realm of responsibility.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
• Prepares briefing notes and minutes of meetings, as required.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Requirements

• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Experience working with a publicly traded company.
• Able to observe and maintain the utmost confidentiality.
• 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Ability to work in a fast paced environment
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.

must haves

• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.
• Communicate with honesty and kindness and create the space for others to do the same.
• Foster connection by putting people first and building trusting relationships.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.

Additional Notes
Authorization to work in Canada is required for this role.
Compensation And Benefits Package
At lululemon, investing in our people is a top priority. We believe that when life works, work works. In addition to our competitive Total Rewards offering, we also have personal and professional development offerings. Our offerings recognize our teams for their performance and support whole person development, including support for employees on how to grow their career:  

• Fitness & yoga classes
• Generous employee discount
• Savings and retirement plan matching
• Extensive catalog of development course offerings
• Parenthood top-up
• People networks, mentorship programs, and leadership series (to name a few)
• Paid time off
• Extended health and dental benefits, and mental health plans

Note: Availability of the incentive programs, benefits, and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.