Development Coordinator, Events And Community Engagement

THE OPPORTUNITY:

Do you thrive putting your organizational skills to use and have an eye for detail? Are you enthusiastic about fundraising, events and helping others? If so, London Health Sciences Foundation (LHSF) is looking for you.With a passion for making a difference, the Development Coordinator, Events and Community Engagement is a highly organized project coordinator who plans, schedules, administers and executes various initiatives for events, lottery and community engagement. Using event and/or fundraising knowledge, this role supports a seamless transition between events in-person and online while primarily focusing on auction and lottery/raffle fundraising efforts.

The Development Coordinator, Events and Community Engagement, is a master communicator who excels at developing systems for optimal team performance and exercises exemplary time management skills. Eager to take a caring and collaborative approach to reach shared objectives, the coordinator works as part of various teams committed to donor service, helping to enrich the lives of others today and tomorrow.

IDEAL CANDIDATE PROFILE Skills / Experience / Qualifications:

• Advanced soft skills with focus on relationship management, e.g., communication, teamwork, problem solving, etc.
• Demonstrated resourcefulness
• Demonstrated experience using email campaign software
• Demonstrates outstanding customer/donor service
• Access to a vehicle and valid driver’s license
• Minimum 3 years of collaborative work experience in administration, project management, fundraising, events, or sales
• Post-secondary education, diploma or undergraduate degree or equivalent experience
• Willingness to work non-traditional hours as needed
• Proficient in Microsoft Office/Office 365, data organization and productivity-enhancing systems
• Superior attention to detail
• Demonstrated ability to work as a team player and exercise sound judgment with volunteers, staff, suppliers and the general public
• Outstanding administration skills with a proven ability to work on concurrent, multi-dimensional projects in a fast-paced, time-constrained environment
• Superior writing, editing and proofreading skills
• Working knowledge of Raiser’s Edge and Donor Drive an asset

Functions/Duties: (not in priority order or percentage of time)

Payday Plus 50/50 LHSC Staff Lottery

• Responsible for proofing print jobs.
• Assist in enhancing processes for staff lottery.
• Coordinates printing of ticket stubs with external vendor.
• Manages staff lottery email and ensures inquiries are responded to in a timely manner.
• Assists with yearly lottery licensing requirements for AGCO.
• Liaises with finance on issuing winners' cheques and ensures required paperwork is completed by lottery winner.
• Updates bi-weekly staff lottery website with winner information.
• Main point of contact for ticket inquiries.
• Ensures payroll is notified of increase/decrease/stop payment request to purchasers' ticket orders.
• Coordinates winner prize pickup and winning photograph with LHSF photographer.
• Maintains a tracking system of duplicate orders, missed draws and lapsed ticket buyers.
• In conjunction with the marketing team, develops and executes email marketing campaigns for winner announcements.

Event Fundraising & Stewardship

• Maintains auction platform and sources content for marketing and promotion (e.g., creative item titles and descriptions, images, links, donor information, testimonials, etc.).
• Establishes and maintains strong, effective relationships with community donors.
• Coordinates donation acquisition process including item pick-ups, storage and logistics by engaging staff, donors and volunteers in a timely fashion.
• Stewards auction item purchasers through to satisfactory fulfillment for each purchase.
• Prepares auction assets in conjunction with the marketing team (e.g., proposals, bid forms, certificates, displays, winning bidder packages, etc.).
• Solicits and secures silent auction items ranging in value and acts as point person for auction while collaborating with team on auction fundraising strategy for signature fundraising events.
• Provides direction and support for community groups, families, or individuals interested in organizing an event in support of LHSC.
• Tracks, stores and maintains organized inventory of auction items.
• Coordinates and leads fundraising activities or games including licensing, tickets, securing prizing, communicating logistics, tracking systems and reporting in adherence with rules and regulations.
• Liaises with donor experience and finance to administer donor recognition and facilitate applicable tax receipting.

General/Administration

• Participates in meetings and coordinates documentation and other administrative tasks as needed.
• Manages celebration giving (e.g., weddings, birthdays, etc.) donations and creates customized celebration cards/emails.
• Assists with selection and liaises with external vendors or services as required.
• Prepares thank you letters.
• Maintains internal and external calendar of events.
• Assists in identifying and recruiting volunteers required for events and auction item procurement.
• Coordinates weekly internal hospital e-cast messaging for events team.
• Maintains files, confidential records and manages event data in LHSF database.
• Coordinates ticket purchases for events and calendar appointments for LHSF/LHSC event attendees.
• Orders and organizes supplies as needed.
• Ensures adherence to internal and external policies and procedures including compliance with CRA rules and regulations (e.g., receipting, licensing, etc.).
• Reviews, edits and/or proofreads event content as needed.
• Attends LHSF events to assist in night-of logistics.
• Prepares post-event evaluations, communications and reports (e.g., surveys, fundraising statistics, etc.)

Other Responsibilities:

• Abides by the Occupational Health and Safety Act
• Abides by the policies and procedures of LHSF and LHSC.
• Acts as an ambassador within the community representing the Hospital and Foundation.
• Conducts role with integrity and respect.
• You will need to provide documentation of completed COVID vaccine series (two vaccines), prior to starting your employment with LHSF.
• Other duties as assigned in order to meet the overall goals and objectives of the LHSF.
• Works as a team player promoting a positive and professional work environment.

To apply for this position please submit a resume and cover letter detailing your experience to Nancy Foran, Executive Assistant, [email protected]

DEADLINE TO APPLY: 5:00 pm on June 27th, 2023. ABOUT LONDON HEALTH SCIENCES FOUNDATION (LHSF)