Coordinator, Corporate Affairs Jobs

Who We Are:

At Xenon Pharmaceuticals (NASDAQ:XENE), we are committed to providing a brighter future for patients suffering from neurological disorders. Our employees are smart, passionate, dedicated, and driven by their incredibly important work to discover, develop, and deliver innovative medicines for patients in need. We are looking for great people who thrive in a respectful, collaborative, inclusive, and productive culture to join the Xenon team.

What We Do:

We are advancing an exciting pipeline of neurology-focused therapies, with a focus on commercializing novel treatments for epilepsy. Building upon the positive results and compelling data from our XEN1101 Phase 2b “X-TOLE” study in adult patients with focal epilepsy, our XEN1101 Phase 3 epilepsy program includes studies in adult patients with focal onset seizures and primary generalized tonic clonic seizures. In addition, XEN1101 is being evaluated as a treatment for major depressive disorder in both a company-sponsored Phase 2 clinical trial, as well as an investigator-led proof-of-concept study. We are also proud of the leading-edge science coming out of our discovery labs, where many innovative, early-stage research programs are underway. In addition to these proprietary programs, our pipeline includes clinical-stage partnered programs. Backed by a strong balance sheet to support our growth plans, we continue to build a fully integrated, premier neuroscience company with strong discovery, clinical development, corporate, and commercial operations.

About the Role:

We are seeking a Coordinator, Corporate Affairs to join our team. This role requires a highly organized individual adept at multi-tasking. This position will support the Corporate Affairs team in successfully executing corporate events and meetings; and ensuring the Vancouver office runs smoothly for the broader organization.

This position reports to the Senior Manager, Corporate Affairs and will be located in the Vancouver, BC, Canada location.

RESPONSIBILITIES:

• Manage boardroom booking system, including: coordinating bookings; responding to requests; liaising with the IT, Facilities and other departments as needed to ensure proper set-up and clean up; ordering food and beverages as needed; and greeting external guests.
• Handle sensitive information in a confidential manner.
• Maintain office and kitchen supplies and applicable budget.
• Assist Corporate Affairs team with logistics and execution of key internal events, including but not limited to large corporate events, board meetings, and special offsites.
• Facilitate office orientation for new hires.
• Identify methods to streamline administrative processes.
• Act in accordance with Company policies, including, for example, the Code of Business. Conduct and Ethics and ensure policies are understood and followed by direct reports, if any.
• Provide administrative support to the Corporate Affairs team, including but not limited to taking meeting minutes, managing inventories, assisting with scheduling, travel itineraries, etc.
• Other duties as assigned.

QUALIFICATIONS:

• Excellent organizational and planning skills.
• Attention to detail and creative problem-solving skills.
• Ability to multitask and prioritize.
• Proficiency in Microsoft Office Suite.
• Professional and friendly demeanor.
• Excellent written and verbal communication skills.
• Proven work experience as an administrative assistant or other relevant experience.