Clerk E - Cardiac Surgery Clinic

Click here to apply as an internal applicant.
Req ID: 160375
Company: Nova Scotia Health
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Cardiac Surgery Clinic 2nd Fl
Type of Employment: Temporary Hourly FT short-assignment ( 100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 6-Jul-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Heart Health Health Services Manager the Booking Officer is responsible for the efficient and effective scheduling/booking of Cardiac Surgery as well as the efficient management of hospital beds and services for optimum patient flow. This individual acts as a liaison with various departments including Cardiac Day unit, Cardiac Cath/Heart Rhythm lab, Cardiologist, Anesthesiologist, Surgeons and their offices, Ambulatory clinics, Nursing units, Patient Flow Managers. The Cardiac Surgery Booking Officer is responsible for contacting patients via telephone/mail out regarding procedure dates and clinic appointments. In addition, he/she is responsible for booking patients needing accommodations at Point Pleasant Lodge.
About You
We would love to hear from you if you have the following:

• Proficiency in STAR, PHS, Novari, HPF, Share Clinical Portal
• Knowledge of both Cardiology inpatient programs and ambulatory clinics is necessary for the scheduling of both the inpatient and outpatient patient population
• Proficiency with all components of Microsoft Office (Word, PowerPoint, Excel, and Outlook)
• Grade XII plus the successful completion of a recognized secretarial/administrative program
• Competencies in other languages an asset, French preferred
• Previous experience with complex bookings preferred
• Medical terminology required
• Ability to maintain confidentiality
• Demonstrated ability to remain calm during urgent situations and deal with numerous interruptions and continuous change an asset
• 2 years booking experience required
• Professional telephone manner
• Demonstrated problem solving and decision making skills
• Effective communication and interpersonal skills
• Minimum typing speed of 50 wpm preferred
• Excellent organization and prioritization skills, strong attention to detail
• Ability to work with minimal supervision
• Ability to multi-task

PLEASE NOTE: A skills test may be administered as part of the selection process
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.
Hours

• July 2023 - December 2023
• Approximately 5 months
• Short Assignment Full-time position; 70 hours biweekly

Compensation and Incentives
$21.73 - $24.31 Hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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