Associate Recruiter

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level A

Job Title

Associate Recruiter

Department

Recruitment team | Robert H. Lee Graduate School | UBC Sauder School of Business

Compensation Range

$4,688.67 - $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 6, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Campus is situated within the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at the UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

UBC Sauder's Robert H. Lee (RHL) Graduate School delivers all aspects of a portfolio of six professional graduate degrees in business, independent of Graduate + Postdoctoral Studies. Our MBA programs and specialized Master's programs operate within a highly competitive domestic and international environment. The RHL works closely with multiple and distinct stakeholders - faculty, staff, students, business community and alumni - to remain competitive through the delivery of an exceptional student experience. We thrive in a fast-paced, dynamic environment with a strong service culture and a commitment to continuously innovate and improve all aspects of our work. We are proud of our transformational programs and our students - the next generation of changemakers.

Associate Recruiter plans, coordinates and implements a variety of effective and innovative recruiting and advising services, programs and activities to prospective students in a variety of settings.

Organizational Status

Reports to the Senior Manager, Recruitment. Works closely and collaboratively with other members of the RHL recruitment and admissions management team as well as other employees in the unit, UBC Sauder and within the University to meet the goals and objectives of the Robert H. Lee Graduate School.

Work Performed

• Under direction of the Senior Manager, Recruitment mines data on the progress and origin of applications and provides timely reports on yield rates by region and type of event in terms of application and eligibilities to better inform and enhance future initiatives.
• Advises prospective students by applying knowledge and understanding of complex requirements and policies in making appropriate responses and offer advice based on individual assessment of each situation.
• Undertakes other recruitment-related activities and performs other duties as required.
• Assumes responsibility for special projects assigned by the Assistant Dean, Robert H. Lee Graduate School, Director, Recruitment and Admissions and other senior management team members in RHL and the Dean’s Office.
• Works closely with the Marketing Coordinator and RHL’s Marketing and Communications team to conduct follow-ups with candidates from Canada and overseas and collaborates in the creation of marketing collateral.
• May travel domestically and internationally occasionally as required.
• Develops and enhances relations with faculty and employees in numerous campus departments and within UBC Sauder.
• Meets with walk-in candidates and is the main point of contact for school and class visits for prospective and high potential students.
• Provides students seeking admission to UBC Sauder programs with preliminary evaluation of their admissibility to the program through 1:1 virtual and in-person meetings.
• Responsible for the development, implementation and oversight of the student and alumni ambassador programs, under the guidance of the Senior Manager, Recruitment.
• Contributes directly to the development of unit’s policies and priorities.
• In consultation with the Senior Manager, Recruitment evaluates the outcomes of various recruiting activities, collaborates with Managers/Recruiters to prepare post-trip reports in a timely manner and makes recommendations for changes and improvements.
• Prepares and occasionally delivers presentations to small and large audiences of prospective students to support recruitment events and fairs, domestically and overseas.
• Participates in interactive on-line chat, webinars and other types of virtual meetings with domestic and international prospective students to promote UBC Sauder graduate programs.
• Develops, plans and executes strategic special events; organizes and executes activities related to the success of recruitment fairs and events domestically and overseas.
• Uses CRM system to plan recruitment initiatives, record data obtained from Managers/Recruiters during recruitment trips and events, run reports and communicate with prospects and applicants.

Consequence of Error/Judgement

Poor decisions, judgment or errors would adversely affect the graduate applicants' career and/or academic opportunities. This in turn would jeopardize the reputation of the Robert H. Lee Graduate School, UBC Sauder School of Business and the University of British Columbia This position is able to handle a high volume of enquiries requiring very careful attention to detail and adherence to strict deadlines.

Supervision Received

Reports to the Senior Manager, Recruitment. Works independently under general direction from the Senior Manager, Recruitment and the Director, Recruitment and Admissions. For special projects, may receive direction and guidance from other members of the RHL Recruitment and Admissions management team.

Supervision Given

May supervise co-op or work learn students or student ambassadors.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience, or an equivalent combination of education and experience

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Preferred Qualifications

• Excellent analytical, problem-solving skills with demonstrated strong attention to detail.
• Attendance at some evening and weekend events can be expected. Some overtime can be expected during busy periods.
• Experience in recruiting or academic advising is an asset.
• Good knowledge of the higher education industry and professional graduate programs.
• Knowledge of international educational systems is an asset.
• Ability to take initiative and exercise resourcefulness.
• Ability to exercise mature judgment, diplomacy and have excellent interpersonal skills. Must be tactful in dealing with prospective students, staff and faculty in a multi-cultural setting.
• Demonstrated ability to work effectively as a member of a high-functioning team in a fast-paced environment and results and KPI-driven office environment.
• Good knowledge of online modes of communication and learning, including the use of webinars and social media.
• Background in marketing, psychology or public relations is an asset.
• Fluency in a second language would be an asset.
• Experience in event planning and execution. Ability to manage external stakeholder relationships. Strong negotiation skills are required.
• Technology fluency with proficiency in MS Office Suite and standard office software is required.
• Proficient in the use of enterprise level information and CRM systems, experience with SalesForce is an asset.
• Exceptional organizational and communication skills (oral, written and presentation).