Administrative Assistant Jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role.Ensuring that clients receive the best possible care during the transaction process and making sure that no details go unnoticed.

Responsibilities

• All out-of-office errands and other tasks as needed, upon request.
• Prep Listing and Buying presentations.
• Correspond with clients, solicitors, conveyancers, mortgage brokers, and real estate agents.
• Client Care & Retention
• Managing and maintaining CRM
• Preparing Monthly Newsletter
• Database management
• Preparing materials for Open Houses, New Listings, Buyer Appointments, and Listing Appointments.
• Ensure file organization based on office protocol
• Prep paperwork for listings and offers.
• Reviewing contracts of purchase and sale, and verifying information.
• Inputting listing information into Matrix
• Preparing marketing materials
• Preparing and scheduling Social Media content (2-3 posts / week)
• Support the Agents on the team to ensure all paperwork is completed.
• Monitoring showing requests and agent communication during office hours and forwarding messages along when needed.
• Order Strata documents and other supporting documents needed.
• Checking and managing all Email Inboxes
• Submit appropriate documents to the brokerage office for file compliance.
• Oversee all aspects of Buyer and Seller transactions from beginning to end

Qualifications

• Technology Proficiency
• Marketing skills
• Administrative experience
• Some Real estate knowledge