Project Coordinator, Stage 2 Rail

Requisition ID: 8214 

Department: Transit Services Department

Service: Rail Construction Program Service 

Branch: Trillium Line Handover Branch & Stage 2 Project Controls Branch

Employment Type: 2 Full-time Temporary - Until December 31, 2026

Work Hours: 35.00 /hours per week

Affiliation: CIPP 

Salary Information: $74,590.88 - $90,759.76  annually (2022 rates of pay)

Location: Gillin Building,141 Laurier Avenue  

City: Ottawa, ON

Job Category: Transportation 

Application Close: 18/05/2023

Job Summary

The mandate of the Rail Construction Program is to transform, develop, grow and sustain Ottawa’s Light Rail Transit Systems as a component of the City of Ottawa’s overall transportation and mobility strategy.

You are responsible for coordinating, implementing and managing various projects and activities relating to the Rail Construction Program’s operations and mandate in support of the City’s Stage 2 LRT expansion project. You support management staff in the decision making process by conducting research, compiling and analyzing research findings, preparing briefings, writing reports and responses, and maintaining stakeholder relations. You also monitor, track and respond to project related requests and issues directed to management staff from the general public, city staff, external contractors and other levels of government.

Education And Experience

Completion of 3 year university degree, with major focus in the discipline applicable to the business or service delivery area of the position, such as Economics, Business Administration, Communications, Sociology or a related field.

Minimum of 3 years of progressively responsible experience working in a large organization, with demonstrated related experience in project planning, coordination, implementation and evaluation.

The incumbent should be experienced in a range of project related elements, such as information technology, public policy, customer service management, communications, organizational change and development, business process modeling, policy and procedure management or human resources, using such tools as project management, document management, and research analyses.

KNOWLEDGE

• Protocols for developing submissions, briefings, major reports
• Policy and procedure documentation practices
• Consultation methods and practices
• Customer service delivery methodologies and skills
• Principles and techniques of project management
• Planning and performance measurement
• Possess general knowledge of the Corporation, departmental business requirements, policies and organizational structure
• Organizational change and development
• Applicable federal, provincial and municipal legislation related to departmental programs and services
• Business Process modeling
• Human resources practices and principles

Competencies, Skills And Abilities

• Able to demonstrate leadership and initiative
• Possess strong existing computer skills, with ability to use Microsoft Office, general Internet, electronic communication and computer software applications specific to the relevant business or service delivery area
• Possess strong problem solving skills and the ability to make decisions
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to balance multiple demands, conflicting priorities, and pressures, with a keen sense of quality and deadlines
• Able to think analytically, and concentrate/focus on accuracy and detail
• Possess maturity, patience, integrity
• Possess strong verbal and written communication and presentation skills
• Able to display tact and diplomacy and to exercise discretion
• Able to plan, lead, coordinate, implement and manage projects to completion
• Able to work independently, with minimum support/direction, and cooperatively and collaboratively with all staff as part of a team
• Able to demonstrate sound judgement
• Patient, flexible and adaptable to deal with shifting priorities
• Able to conduct research, compile/analyze issues/data, make judgments on the interpretation of issues/data, and formulate recommendations
• Possess a work record of good attendance and job performance
• Possess excellent consultative, collaboration and interpersonal skills, and the ability to persuade/influence others and to bring conflicting points of view to consensus
• Able to prepare reports, presentation materials, correspondence in an organized, clear and concise manner

What You Need To Know

• Language Requirement: English oral, reading, writing
• Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: [email protected]) at 613-580-2424, extension 47411 HR Service Centre at 613-580-2424, extension 47411.