Logistics Coordinator Jobs

Headquartered in Toronto, Polar Racking Inc. is a North American leader in the design, engineering and manufacturing of PV mounting systems. We are at the forefront of PV innovation, leading the industry in cutting edge design with a focus on continuous innovation. Our vision is to deliver the highest value to our clients at the lowest cost per kWh. To support this, the company has a diversified portfolio of rooftop and ground mount products for the residential, commercial and utility scale markets. This, coupled with our unique suite of engineering collaboration tools, technical services and installation support allow us to deliver turnkey solutions that are modular, lighter and quicker to install. We support our North American clients from our locations in Toronto and New York City.

Position Summary:

Task-focused Logistics Coordinator with expertise ensuring the timely transit of commercial and industrial goods. Specialize in prioritizing scheduling, dispatching, routing, safety implementation and staff management duties. Strive to maintain a solid record of cost efficiency and profitability.

Responsibilities Overview:

· Obtaining & analyzing domestic and international transportation data and procedures

· Negotiation of freight costs worldwide, carriers, brokers….etc.

· Establish direct relationships with asset carriers

· Managing incoming and outgoing shipments with our various transporters.

· Managing the flow of materials and products that are in transit from the factory and other warehouse and project locations to respect deadlines.

· Ensure the compliance of commercial, administrative, and legal agreements including obligations in terms of customs legislation.

· Produce and prepare customs and shipping documentation for exports and imports.

· Keep abreast of transportation and customs regulations worldwide.

· Research and suggest cost-effective shipping methods.

· Provide total landed cost for all charge backs projects to the accounting department.

· Issue duty drawbacks when applicable.

· Issue carrier claims.

· Audit and approve invoices from all carriers.

· Monitor customs bonded shipments.

· Ensure all shipments are properly coded under the harmonized item description system (HS). (Import and export)

· Follow all jurisdictions under the United States-Mexico-Canada agreement. (USMCA/NAFTA)

· Ensure we have adequate coverage for our yearly US Customs bonds.

· Monitor and report shipments to our accounting department that have values over $900,000.00 USD for insurance coverage.

· Audit and provide report to accounting for our GST payments.

· Arrange and monitor all drop ship shipments “shipped” from suppliers directly to customers.

· Validate HS codes and values to all imports to Canada as per ERP system.

· Record keeping of all documentation for imports and export including local shipments.

· Address any Canadian or US customs audits.

· Ensure all RMA’s are promptly handled and reported to our QC department.

· Manage all transportation billings regarding payments or outstanding’s to all carries.

· Ensure we are adequately packing all shipments to fully protect our product.

· Ensure approved ISPM-15 requirements for wooden pallets are used for all air and land export shipments.

· Work with our present ERP system.

· Work with international Freight forwarders when necessary.

· Liaise with customer broker.

· Ensure we are following best practise along with trade and compliance.

· Satellite tracking of full truck loads.

· Work in collaboration with our sales department, production department, R & D Department, warehouse department and the facilities department.

· Implementation of CTPAT program.

· Issuance and knowledge of compliances for B13’s (Canada)

Requirements:

· A Bachelor’s Degree in logistics or equivalent.

· At least 3-5 years of freight forwarding experience in importation ( Canadian Customs clearance of shipments ).

· Act decisively to resolve problems.

· Solid organizational skills, detailed oriented and multi-tasking skills.

· Knowledge of:

1. air, ocean, rail, land transport (import and exports)

2. Oversize shipments

3. Inco terms 2020

4. Various programs: CTPAT, PIP and FAST, ISO, etc.

5. Letter of credits

· Solid organizational skills, detailed oriented and multi-tasking skills.

· Flexibility and adaptability to a fast-paced environment