Program Assistant (Alberta) Jobs

Position: Program Assistant

Status: Temporary, 3-month Contract

Salary range: $55,000 - $55,000 annually (prorated)

# of Positions: 1

Location: Alberta, Canada, Remote

Posted: August 1, 2023

About Palette Skills

Palette Skills is a national nonprofit that trains Canadians for careers in growing industries. Since our launch we have created three successful upskilling programs: SalesCamp, which prepares people for the world of B2B tech sales, Digital Agriculture and Automation, and previously, Accelerated Cyber Security Training Program. While these sectors are different from each other, our approach is the same: to train and connect individuals with great foundational skills to employers struggling to find the talent they need. Our model is so successful that it has resulted in 90% of graduates from our inaugural SalesCamp program receiving a job offer after completing the program.

What makes our upskilling programs unique is that we look for potential. The Palette Skills team assesses whether applicants have the foundational skills, the right mindset, and the drive to take on a new career, and work in a new field. We don’t just look at work experience in the target industry to predict success. This means we find creative ways to find and assess our applicants.

By building partnerships with industry, Palette Skills gives innovative companies access to traditionally untapped labour markets, and creates pathways to career growth through demand-driven, industry-led accelerated skilling programs that lead upskilled workers into new, high demand tech jobs.

About the Team:

The Program Assistant will be responsible for providing administrative and program support to the operations team in the Automation and Digital Agriculture Program. The role will involve assisting with program coordination and logistics, maintaining program records, moderating and providing assistance to program participants

What You’ll Be Doing:

• Assist program participants with program-related questions and concerns, including providing information and resources, and addressing any issues or concerns.
• Creating calendar holds, zoom links, and slack workspaces for each cohort
• Collaborating with the business development team and the participant success lead to support networking events
• Supporting the facilitator by taking attendance, managing breakout sessions, distributing materials, and other duties as needed during the core week and post program
• Assist the team in coordinating program activities, including scheduling meetings, arranging travel, and managing program materials.
• Attend and participate in program meetings and events as required.
• Collaborating with the Programs team to support participant success in the program
• Provide administrative support to the operations team and other program staff, including drafting documents, responding to emails, and maintaining program files.
• Support participant onboarding by sending out the program’s welcome package and organizing and tracking completed forms.
• Collaborate with program partners and stakeholders to ensure that participants have access to relevant resources and opportunities.
• Maintain program records and databases, including participant records, program schedules, and budget reports.

We’d Love to Hear From You If:

• High attention to detail
• Have an administrative background
• Enjoy coordinating and interacting with lots of people
• Are goal-oriented
• Thrive in fast-paced environments
• Are a creative problem solver with a bias to action

Unsure If You Should Apply?

At Palette, we know that some people are less likely to apply to a job if they don’t ‘check every box’. We encourage everyone who is motivated by Palette’s mission and the scope of the role to reach out! Palette is an inclusive workplace and part of our mission is to support people through career transitions. As a result, we are excited to consider all applicants, including those with transferable skills and experiences.

Palette embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. If there is anything we can do to create a more comfortable application experience for you, please let us know.

Reporting Structure

You will report directly to the National Program Manager, Digital Agriculture, whose job is to support you and make sure that you have everything you need to succeed – budget, resources,

access, subject matter expertise etc.

Benefits of being a Palette Team Member

• Competitive compensation
• 8 paid wellness days
• 100% employer covered benefits
• 4% RRSP matching
• Meeting Free Fridays
• 3 weeks of vacation
• Remote first workplace
• Collaborative workplace culture
• 2 week end of year shut down

How We Hire

At Palette we hire bright people who want to make a big impact. Email your resume along with 2-3 sentences on why you’re interested and a fit for the role to [email protected]. Once you’ve applied, if we like what we see, you’ll have a phone chat and then a couple of interviews with the team. We’ll take you through a quick analysis of your capabilities (not doing free work for us), after which we can discuss an offer. We believe in moving fast and will be interviewing candidates on a rolling basis until the position is closed.