Payout Specialist - Bc - (Remote)

Description

Position at eXp Canada

We are one of the first all-remote companies with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in British Columbia.

Who is eXp?

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.

Come join us at eXp Realty - a 6x Glassdoor Best Places to Work organization!

What you will do:

The Provincial Payout Specialist is responsible for maintaining daily operations/workflow and proactively planning and completing the closing of the “Deal” and paying out the Agent quickly and accurately. He/she is responsible for distributing accurately the monies, in a deal and to follow the compliance requirements to officially close the transaction. This person locates the cheque from the lawyer/notary and is responsible to receipt in the commission monies and pay the agent, as quickly as possible. The Payout Specialist strives to pay out all transactions within 48 hours of receipt of funds. This is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently. The Payout Specialist is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, is non-confrontational, has strong attention to detail, and enjoys working with facts, figures and systems. The Payout Specialist has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. The Payout Specialist has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

How You Will Make an Impact:

• Closes and archives transaction.
• On any errors to do with commissions and or the Trust Account - immediately notifies the Broker, Sr Treasury Manager and completes an incident report which is cc’d to Broker, Finance Specialist and the Sr Treasury Manager. It is then placed in the appropriate Google Drive.
• Reviews the contract to make certain the Transaction is complete and that there are no glaring inconsistencies prior to proceeding with closing the transaction.
• Charges fee for garnishments, service & late fees
• Documents cheques that are returned NSF. Each incident report must be identified and placed on the Google Drive.
• Completes all Mutual Releases.
• Notifies Agent of closing.
• Prepares closing for payment and sends final TRS and EFT with each pay cheque to the agent.
• Closes transactions in BW as well as in Enterprise. Enters closing information into Lone Wolf
• Collects Agent Receivables off each commission cheque
• Every week pull closings and contact Lawyer/Notaries to confirm they have everything.
• Accurate, timely closing all transactions.
• Updates Skyslope
• Accurate, timely closing all transactions.
• Each month prints out the upcoming closings for the month.
• Verified MLS data shows “Completed”
• Notifies Broker of missing paperwork.
• Alert PAB for final review.
• Chase down commission cheques that have not arrived after 10 days – put stop payment on those late after 14 days.
• Contacts Agents re: missing paperwork
• Pay outside Broker, Create EFT’s for agents
• Reviews and sends excess deposits to Lawyer/notaries
• Receipt commission cheques into Broker Wolf, makes all deposits after checking to make certain amounts match invoice.
• Deposit all commission cheques into the bank.

How You Will Grab Our Attention:

• Must be able to work in a very fast moving, dynamic environment.
• The Provincial Payout Specialist, must have strong verbal and communication skills, a zest for life and appreciation of all eXp offers.
• Must have beginner experience of Accounting. Experience using Broker Wolf is an asset. Ability to competently work within EXCEL, Word, PowerPoint and Publisher is very important. Ability to work inside the google suite of tools is an asset.
• The eXp Administrator must be able to set a work schedule in place and complete the tasks at hand as well as field agent interruptions and questions, during this time.
• This is not an entry position. Preference is given to someone with 3-5 years of experience of working in real estate in BC, preferably as the administrator of a mid to large brokerage or a conveyancer of a mid to larger brokerage.
• Must be able to accurately close a minimum of 300 transactions a month.
• When dealing with agents they are focused on forming strong, positive relationships.

If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply!

What eXp Realty provides:

eXp Realty Canada offers a comprehensive benefit package which includes:

• Amazing company culture
• Medical, Dental, Vision, Long-Term Disability, Life Insurance and AD&D, Subscription to Calm and Vitality Wellness Programs, Paid Vacation, Paid Holidays, Up to 4 Paid Personal Days, 5 Paid Sick Days, One time stock option, $20/pay cheque for the first two pays of the month for your mobile phone/internet and RRSP employer match will be available in the near future
• Fully remote environment
• And more..

eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.