Part-Time Virtual Executive Assistant

We’re seeking a highly dependable, flexible and proactive Virtual Executive Assistant to support a Quebec based busy entrepreneur with several businesses and projects. The role requires a minimum of 20 hours per week, with the occasional potential for up to 30 hours per week depending on workload. This is a remote position, and the successful candidate should be comfortable working independently while providing comprehensive support.

What you’ll be counted on for:

• Helping design and develop structure where needed, ensuring projects are well organized, prioritized and effectively executed
• Developing and implementing systems to streamline processes and optimize efficiency
• Managing and maintaining the clients calendar, including scheduling and rescheduling appointments, coordinating meetings, and managing conflicting priorities
• Coordinating details for projects, meetings, and events, ensuring all stakeholders are informed and prepared
• Bringing closure and to situations, identifying and resolving issues and ensuring work/projects are completed on time and to a high standard
• Handling email correspondence, drafting and responding to emails on behalf of the client and managing their inbox
• Expertly editing details, establishing and working within deadlines, and setting clear priorities to help reduce risk and ensure projects are completed on time and within budget

What you’ll bring to the role:

• Proficient with Microsoft Office Suite and Google Suite, including calendar management and email management
• Strong organizational and problem solving skills, with the ability to work with changing information and adapt to new situations
• At least 3 years of experience as an executive assistant or similar role, with a strong track record of managing busy schedules and coordinating multiple projects
• High attention to detail and strong editing skills, with the ability to review documents and materials for accuracy and clarity
• Excellent written and verbal communication skills, with a friendly and professional demeanour
• Ability to comfortably work independently, take initiative, and prioritize workload effectively

If you’re a self-starter who is passionate about providing exceptional support we want to hear from you! Please apply via LinkedIn or send your resume to [email protected] and include the job title in the subject line.