Owner Representative – Construction, Full-Time (Calgary)

Executive Flight Centre Developments (“EFC Developments) offers a full spectrum of real estate development and tenant management services to aviation focused clients. Headquartered in Calgary, with operations in both Alberta and British Columbia, our services include initial facility design consultation through to the leasing of existing office or hangar/terminal space. Our vision is to provide an excellent quality of service to all customers in the Aviation Industry by focusing on Safety, Quality, Consistency and Customer Service.

EFC Developments is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups – Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.

Our Calgary Head Office location is seeking an Owner Representative to support our growing and diverse construction operations.

Description

As an extension of the Owner, the Owner's Representative interfaces with all project team members, tracking issues and facilitating and expediting solutions. The Owner's Representative will be responsible for maintaining clear and concise communications, keeping accurate records and thorough documentation throughout all phases of the project.

Responsibilities

• Work with GC and Finance team to generate a cash flow forecast for the project and update the same on a regular basis.
• Provide recommended delivery method for the proposed project. (Design/Bid/Build, Design Build, Cost plus with a guaranteed maximum, CM/GC.)
• Assist with the award of contract and negotiation of appropriate terms and conditions.
• Review all test reports and ensure they are in compliance with specifications.
• Assist the General Contractor with developing the qualification criteria for bidders.
• Ensure a reasonable, realistic budget is developed and maintained without compromising the quality or integrity of the project.
• Following the architect’s certification of substantial completion, facilitate and monitor the General Contractor’s completion of and the architect’s review and approval of all punch list work.
• Review submittals for general conformance with construction documents and ensure that the Owner is kept apprised of items that they need to make decisions on.
• Make sure all fees, profit, overhead, contingencies, etc. are in line with industry standards.
• Review RFI’s to ensure contractor and design/engineer/consultants are providing thorough and efficient responses, and that RFI responses are being forwarded to/from the appropriate parties.
• Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
• Perform on-site inspections, audits, and compile reports/logs.
• Cause GC to maintain at the project site, on a current basis: records of all contracts; shop drawings; all required safety documents; applicable handbooks; all required permits; and technical standards and specifications which arise out of the construction documents or the work.
• Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
• Coordinate with Owner’s maintenance personnel and monitor the inspection of utilities, operating systems, and equipment for readiness. Assist in initial start-up, testing, and facilitate any required training of Owner’s maintenance personnel.
• Ensure that the contractor and their subcontractors are properly insured and bonded.
• Ensure all lien/claim releases are executed with all progress and final payments.
• Recommend courses of action to Owner when requirements of any contracts are not being fulfilled.
• One year of post occupancy assistance as per contract.
• Ensure the turnover of all keys, manuals, record drawings, and maintenance stocks to Owner. Assist Owner’s expediting consultant and other related vendors/contractors in obtaining temporary certificates of occupancy and permanent certificates of occupancy. File all notices of completion, coordinate final payment, and secure final conditional lien releases and any other activities which maybe required to occupy the project.
• Attend, or conduct, construction meetings with contractors, architect, and major subcontractors that are on site and report progress to the Owner.
• Regularly monitor the schedule and safety as construction progresses. Identify and report on potential variances between scheduled and probable completion dates.
• Manage the Project Budget and monitor the GC’s Anticipated Cost Report ensuring that all project related costs are tracked in a timely/accurate manner and reported in regular updates.
• Assist the applicant with selecting the appropriate consultants through a Request for Qualifications (RFQ) and RFP process.
• Recommend subcontractors to bid and assist with the subcontractor RFP Process.
• Ensure exceptional, courteous, and respectful customer service.
• Attend and provide comments on the design meetings and provide weekly updates to the Owner to include progress photos.
• Perform any other duties as required.
• Monitor and advise the owner of variances and available means to mitigate variances. Advise on options with differing impacts or consequences.
• Develop Request for Proposals (RFP) for General Contractor(s) and any additional consultants that may be needed for the project and provide an analysis bases on responses.
• Review progress billings and when necessary, negotiate revisions.

Qualifications And Experience

• Possess excellent leadership and interpersonal skills, flexibility, and resourcefulness.
• Professional, punctual, meticulous and diligent.
• Completion of Post-secondary education in Construction, Engineering or related discipline.
• A strong understanding of project accounting is required in order to monitor project performance and forecast revenue.
• Proficient with MS Office, MS Project, CADD, SharePoint, and Adobe.
• A Security Clearance is required as a condition of employment.
• Registered with a relevant professional association is an asset.
• Excellent management, contract negotiation and organizational skills.
• Able to travel is required, drivers abstract required
• Minimum 10 to 15 years of project work experience in project management.
• Able to work collaboratively as a productive member of the EFC Team.
• Experience in strategic development, project management, and client management is required.

What EFC Developments Can Offer

• Career advancement opportunities in a variety of industries through the EFC Group of companies which include Aviation, Cargo, Operations, Construction, Facility Maintenance, Leasing, Administration, Heavy Duty Mechanic, Sales, Accounting, Human Resources, Safety, Training.
• An incredible work environment focused on hard work, fun and celebrating our successes.
• A discretionary bonus program based on over all company performance.
• Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees.
• Extended Health and Dental Benefits for Full Time Employees with minimal premiums.
• Competitive compensation
• Use of company vehicle.

Please visit our web site at http://www.efcdev.ca for a complete description of our company and to view other career opportunities within EFC Group. Please include your resume and cover letter in in one document when applying for this position.

We thank all applicants for their interest in Executive Flight Centre Developments; however, only candidates selected for interviews will be contacted.