Secretary (Full Time) - Newmarket, On

Location/Lieu: Newmarket

Position / Poste: Secretary – Full Time

Duties/Fonctions

The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to:

• As directed, assisting and providing backup to other administrative staff in the organization
• Responsible for managing files in a case management system, and processing invoices
• Maintain signage/information boards/policy binders
• Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring reports and documents for signature are accurate and complete
• Front desk/reception coverage; meeting/greeting visitors to the office
• Responsible for answering the telephone, directing calls and messages
• Organizing meetings which includes serving as the recording secretary
• Assisting with local marketing initiatives
• Coordinate courier and mail activities
• Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports, scheduling meetings; conducting research and assembling / summarizing information for special projects and reports

Qualifications/Compétences Requises

• Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
• Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
• Skilled in executive-level verbal and written correspondence
• A degree or diploma in a related field
• Sensitivity to issues/barriers experienced by persons with disabilities
• Minimum 1 year of related administrative support experience in a high-volume, large company environment
• Experience establishing and maintaining highly effective working relationships with all levels of staff
• Flexibility, ability to operate effectively and with composure under pressure and within time constraints
• Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism

Send application and resume to/Adressez votre demande d’emploi et curriculum vitae à:

Name: Kim Herrlitz

Position: Team Leader

March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicant human rights legislation.

March of Dimes Canada is committed to a workforce that is reflective of the diverse populations that we serve. We welcome applications from qualified individuals from all backgrounds. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and accessibility standards across Canada, March of Dimes Canada will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require any accommodations, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable and accessible.