Office Coordinator (Part-Time) Jobs

We have an exciting opportunity for a Part-time Office Coordinator at UL Standards & Engagement.

This is an on-site position based in our Ottawa, Canada office. The office is situated in the heart of downtown Ottawa, Canada’s vibrant capital city. Our modern office space is designed for collaboration and features stunning views of the iconic Parliament buildings, providing an inspiring backdrop for your workday.

The Office Coordinator will contribute to the success of our organization and operations by providing essential administrative support and office coordination, in an effort to advance the mission of UL Standards & Engagement (ULSE) to make the world safer, more secure, and sustainable. The Office Coordinator will assist with day-to-day office operations, support administrative tasks, and coordinate with internal and external stakeholders to ensure smooth function within the office environment.

As the Office Coordinator, you will play a key role in the rapid growth of UL as you

• Assist with organizing conferences, workshops, and leadership meetings. Collaborate with internal and external stakeholders to organize schedules and coordinate meeting logistics, including venue arrangements, catering, and technology setup.
• Provide administrative and office support, assist with day-to-day tasks including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Perform other duties as directed.
• Build travel itineraries, arrange flights, hotel accommodations, and ground transportation for executives and other team members as needed.
• Ensure clean, organized, and functional office environment. Maintain office supplies, equipment, and office inventory.
• Coordinate with building management to address facility related matters, including maintenance, security, and access control, ensure timely resolution.
• Greet and welcome guests and visitors with a warm professional demeanor, ensure positive experience and maintain friendly office atmosphere.
• Track, manage, and process expenses and other documents in support of operations. Keep accurate records of expenditures and ensure timely reimbursement.
• Maintain efficient filing system for both physical and digital documents, ensure confidentiality and accessibility.

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes

• Strong attention to detail and accuracy in all aspects of work.
• Excellent organizational and time management skills with ability to prioritize tasks effectively.
• Service mindset with proactive and friendly approach.
• Excellent interpersonal skills and ability to collaborate with diverse stakeholders, both internal and external.
• Exceptional written and verbal communication skills.
• High level of integrity and ability to handle confidential information.

 Professional education and experience requirements for the role include

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office management software.
• Familiarity with Salesforce a plus.
• High school diploma or equivalent.
• Experience as an office coordinator, administrative assistant, or similar role.

UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

• Mission For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 128 years and is deeply ingrained in everything we do.
• Total Rewards All employees at UL Solutions, UL Research Institutes, and UL Standards & Engagement are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans. A generous pension plan, which we contribute 4.5% of your base earnings. Additionally, you have the option of contributing up to 4% and we invest an additional 50% of your personal contributions. Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.
• Interesting work Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
• People Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
• Grow & achieve We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.

About UL Standards & Engagement

UL Standards & Engagement is a nonprofit organization dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.