Office Administrator Jobs

SUMMARY OF POSITION:

Responsible for full-cycle office administrative duties, including filing paperwork, answering phone calls, directing them to the right contact, helping with any travel arrangements for company executives, managing executives’ calendars, and restocking office supplies.

Areas Of Responsibility - Task Description

• Maintain an adequate inventory of office supplies, coordinate the repair and maintenance of office equipment
• Make deposits as required to the Company's banking facilities
• Assist in the planning and preparation of meetings and conference calls
• Open, date stamp, and deliver incoming mail; organize and send outgoing post, courier
• Observe and practice the highest possible standard of health and safety
• Responsible for the cleanliness of the staff kitchen with the assistance of the cleaning staff
• Assist in organizing staff events and annual celebrations
• Maintain the general filing system and file all correspondence
• Initial point of contact for all clients and guests visiting the office
• Provide general administrative accounting support, including preparation of invoices
• Receive and redirect as necessary all telephone calls to the main switch line
• Provide administrative support to the President, other senior leaders, and staff
• Perform other related duties as required

Qualifications

EDUCATION AND EXPERIENCE REQUIRED

• Candidates with equivalent education and experience may be considered
• A team-oriented person with demonstrable initiative and excellent attention to detail
• Considerable experience related to the duties listed above, normally acquired through the completion of post-secondary education in Business Administration, Office Administration, or closely related discipline and considerable experience providing administrative support
• Ability to maintain strict confidentiality and integrity
• Excellent organizational and administrative skills with the ability to manage multiple tasks and priorities to meet deadlines
• Experience in construction and real estate business is preferred
• Excellent interpersonal and customer service skills with the ability to deal with all levels of staff, internal and external stakeholders, and the general public courteously and efficiently
• Proficient in Microsoft Office products and Teams

WORKING CONDITIONS - PHYSICAL/MENTAL/SENSORY DEMANDS

• Attention to detail
• General office working environment
• Frequent communication with internal and external clients
• Frequent sitting, keyboarding, filing, and data entry
• Fast-paced environment
• The nature of the role requires an office presence