Office Administrator Jobs

OBJECTIVE

The purpose of the Office Administrator is to supports the company’s team, overseeing administrative operations, and improving office services.

The Office Administrator will ensure the team have the proper support to work efficiently. This individual is responsible that the workplace runs smoothly. The day-to-day job typically revolves around various clerical tasks, including bookkeeping, organizing files, and processing payroll. In addition to answering the phone and coordinating calendars and scheduling jobs. He/she must provide great customer service to our clients.

RESPONSIBILITIES:

• Assist the owner and Manager of Business Development with the daily business activities

• Create quoted sales invoices

•Collect service invoices electronically and in paper form

• Provide great Customer Services to our clients

• Answering phones and assist customers, clients, and stakeholders with any questions.

• Work with Owner to issue subcontractor and supplier purchase orders.

• Coordinate and assist the business owner with general project management.

• Work in partnership with the bookkeeper to complete some accounting tasks

• Up-keeping with Accounts Receivable and accounts payables

• Scheduling contract jobs and assigned sub-contractors

• Contact vendors and suppliers, outsource and purchase supplies as requested

• General administrative duties such as scanning, filing, sorting mail, verifying documents etc.

• Other assignments as needed

JOB REQUIREMENTS

• 2 - 3 years’ experience in office administration.

•Bookkeeping experience is an asset but not required

• Diploma or certificate in office/business administration

• Excellent customer service skills and client focus

• Exceptional written and verbal English-speaking skills, and excellent organizational skills

• Computer savvy and be able to work with different software, including MS Office

• Strong attention to detail, accuracy, and operating procedures

• Able to work in a fast-paced environment and work with minimum supervision

• Sense of urgency and complete task on time and being proactive