Office Administrator- Brigg- Flu Season- Vaccination Uk

European LifeCare Group is one of Europe's largest independent provider of travel clinics and public vaccination programmes.

Founded in 1998, today European LifeCare Group has specialist clinics covering most of Denmark and the UK, where the company trades under a number of brands, including Danske Lægers Vaccinations Service, Vaccination UK, London Travel Clinic and Citydoc.

European LifeCare Group also works for both the Danish and English National Health Service as a contracted service provider of immunisation programmes in schools and national influenza vaccination programmes.

About Us

Since 2015, NHS England has contracted Vaccination UK, a dynamic and rapidly growing company, to provide school-aged immunisations, including influenza vaccinations, to students in many counties and boroughs across England, including the Black Country, Hertfordshire, Hereford and Worcester, and nine North East London boroughs.

We have a number of fixed-term positions to cover our School aged Flu immunisation programme.

Job Title: Office Administrator

Fixed Term Contract: From 1st week of September to mid-December (Approx. the 15th December 2023)

Pay: £23,400. per annum

Hours: 08.00am to 17:30pm

Overtime: Available depending on needs to the business

Working Days: Monday to Friday

Location: XXXXXXX and other surrounding areas

Benefits

5% Pension

Employee Assistant Programme

Discount on high street shops

You must be able to commit for the entire duration of the contract.

MAIN DUTIES

Promote and support the operation of our School Aged Immunisation Service. Our services are primarily delivered on-site in schools for children of primary and secondary age, however, we also deliver these immunisations in community clinic settings.

& Responsibilities

• Verify data by comparing it to source documents
• Update existing data
• Oversee day-to-day operation
• Undertake other duties commensurate with the level of this position
• Measure and report on project performance
• Promptly answer the questions of staff and other stakeholders
• Answer scheduling queries via email and phone
• Retrieve data from the database or electronic files as requested
• Type in data provided directly from customers
• Comply with Company polices & procedures
• Analyse all operations and forward suggestions for improvement to the Manager
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
• Handle queries from managers and employees
• Follow instruction from the Operations Manager/Team Leader and work in line with the Standard Operating Procedure for School Immunisation
• Prepare and file forms and other documents
• Act as the point of contact for all participants

PERSON SPECIFICATION

• Experience as a Program Coordinator or similar role.
• Hands on experience reporting.
• Attention to detail.
• Demonstrate good communication skills.
• Proactive problem solver.
• Outstanding communication and interpersonal skills.
• Excellent organisational and time-management skills.
• In-depth knowledge of program management and development procedures.

Mandatory Training

This post is subject to all mandatory training provided by the company which must be completed prior to starting. This includes Safeguarding for Children, BLS, Anaphylaxis and Infection Control.

DBS

We require all successful candidates to have a DBS (Disclosure and barring Service) criminal record check, which is paid by the Company. If you have anything to declare before we received the checks please let us know during the interview stage.