Office Assistant Receptionist Jobs

The Admin Office Assistant/Receptionist will spend half of the time at the front desk and half in a cubicle. We are looking for someone who enjoys multi-tasking, helping others, and can handle a fast-paced environment as well as keep busy during any slow times. This position requires a self-starter who enjoys learning and interacting with many different types of people.

Duties shall include, but are not limited to:

• Operate cash register / Point-of-Sale system
• Monitor and restock office supplies
• Helping the rest of the staff with various responsibilities
• Create and send invoices and communications to customers and vendors via email
• Coordinate and organize appointments
• Ensure office equipment is properly maintained and serviced
• Fax, scan, and copy documents
• Maintain office filing and storage systems
• Enter and maintain Hauling/DOT records
• Receive, sort, and distribute incoming mail
• Greet visitors and direct them to the correct staff member
• Request, receive, and handle COI's and W-9's from subcontractors
• Contact customers to remind them of upcoming appointments
• Enter bills and credit card charges into accounting system
• Keep office area clean and tidy, including monitoring beverage station
• Answer phones and transfer calls to the appropriate staff member

Work Hours:

• Typical work hours are Monday – Friday from 7:45AM – 5:00PM
• Hours may vary before, during, or after winter weather events

Qualifications:

• Proficient in Microsoft Word and Excel
• At least 2 years of college studies, related work experience, or equivalent combination
• Preference to experience within the snow & ice management or commercial trucking industries
• Point-of-sale system and/or accounting system experience is preferred
• Must be detail oriented with time management and organizational skills