Human Resources Advisor (Recruitment)

This is an exciting opportunity to join the City of Richmond HR team and supporting leaders in recruitment across the city. The HR Advisor - Recruitment works as part of the Human Resources Team focusing specifically on recruitment. This position reports to the Manager, Recruitment providing full cycle recruitment advice, leadership and direction to managers, supervisors and employees in a diverse multi-union environment.

Key Responsibilities:

• Participates in systems development and testing and implementing any new functionality affecting HRIS and/or Applicant Tracking systems.
• Provides clear and informative guidance to employees, management and candidates on all areas of recruitment practice regarding HR policies and procedures, collective agreement provisions, best-practices, and other applicable information.
• May participate in Labour-Management Committee meetings and other confidential and extremely sensitive meetings in a consultative role. May be asked to prepare, take and distribute agendas and minutes on occasion.
• Assists with entering, maintaining and auditing data in PeopleSoft (currently version 9.1) with a high degree of accuracy
• Develops and delivers information sessions on recruitment related matters to managers and employees.
• Attend and represent the City at recruitment-related events such as Company open houses, webinars, industry networking events, information sessions, and career fairs.
• Ensures effective full-cycle recruitment activities are linked directly to job requirements, including writing, posting and advertising job opportunities; developing selection criteria and assessment tools; assisting with screening and interviewing of applicants; and ultimately, finalizing offer letters for successful candidates.
• Provides support and advice to management on all areas related to the employee lifecycle including, recruitment and selection.
• Maintains confidentiality and privacy of information at all times.
• Assists with the preparation for collective bargaining by identifying issues and providing options and recommended solutions.
• Assists in the implementation of outcomes from collective bargaining, mediated settlements and arbitrated awards.
• Contributes to special projects, such as the development and advancement of HR tools and processes (e.g., recruitment strategy, training and development, orientation and compensation/job evaluations).

Knowledge, Skills & Abilities:

• Advanced skill in operating Microsoft Office software including Word, Excel and Outlook.
• Extensive experience in recommending strategies for sourcing candidates.
• Skill using complex HRIS systems (such as PeopleSoft) and/or Applicant Tracking Systems (TALEO).
• Skilled in written and oral communication/interpretation skills.
• Ability to easily adapt and change focus to meet constantly changing priorities and deadlines.
• Ability to organize work, set priorities, work efficiently and independently.
• Ability to manage recruitment strategies and procedures ensuring positions are filled in a timely manner with quality candidates.
• Knowledge of the rules, regulations, policies, procedures, methods and techniques applicable to Human Resource Management.
• Ability to maintain calm and focus in emotionally charged situations or where solutions/resolve is not easily determined or available.
• Ability to quickly develop and maintain a thorough knowledge of Richmond’s Human Resources related policies, practices, and procedures to ensure ongoing communication, interpretation, and decision making is in line with strategic and corporate objectives.
• Ability to perform multiple tasks simultaneously, work well under pressure, and deal with stressful situations with professionalism.
• Ability to relate to, and provide effective and timely customer service to, a variety of internal and external clients.
• Demonstrated experience creating interview questions and assessments for unionized competitions
• Experience conducting interviews for selection and recruitment processes.
• Knowledge of job evaluation processes and principles and how these relate to HR processes.
• Provides thorough and timely follow up to issues raised and ensuring thorough documentation and filing of materials.
• Ability to analyse data requirements and run PeopleSoft queries.
• Ability to understand and apply the terms of multiple collective agreements and diverse policies.

Qualifications and Experience:

Completion of a University Degree, and (5) years job-related experience in Recruitment and Talent acquisition. Demonstrated experience in working extensively with leading interviews, training hiring leaders on best practice, interview tool creation and testing/assessment tool with robust evaluation criteria. Previous experience in a multi-unionized environment is an asset.

This is a temporary full-time opportunity for approximately 14 months, anticipated to start in early to mid September. This posting will remain active until the position has been filled.