Government Security Clearance Administrator

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for a Government Security Clearance Administrator (internal rank of Associate) to work under the HR enablement umbrella as part of the Canada Talent Team. In this role you will provide administrative support the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances. This role requires internal and external facing relationships and will have significant interaction with new joiners, employees, Partners, and other HR clients.

Your Key Responsibilities

• Administration of the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances, ensuring a current list of employees is maintained daily.
• Raise concerns/issues to CSO and or GPS leader as required
• Where necessary, arranges Resolution of Doubt interviews with/for employees.
• Oversight and management of the Secure room at the Ottawa office building
• Ensure that employees receive a security briefing upon notification of having been granted a Reliability Status or Security Clearance.
• Follow appropriate protection of personal information ensuring that personnel security screening files are properly safeguarded
• Identify process improvements opportunities
• Ensuring compliance, access management and reporting standards are met in adherence to EY and Federal Government Security requirements

Skills And Attributes For Success

• Strong attention to detail
• Strong communication and listening skills
• Demonstrated initiative and ability to seek out answers to questions and problems
• Excellent interpersonal and teamwork skills with a customer focus
• Ability to remain efficient and extremely organized while handling a high volume of work
• Ability to prioritize and execute multiple tasks
• Extremely trustworthy and capable of handling highly sensitive and confidential information
• Ability to learn new applications and techniques quickly and effectively
• Ability to pull together data from a variety of sources, generate reports and conduct base level analysis. Must be able to make recommendations to business leaders based on information in data

To qualify for the role you must have

• A Bachelor's degree or a certificate in Human Resources (or a related field). Equivalent experience will also be considered.
• Strong PC proficiency including MS word, Excel and PowerPoint
• Ability to obtain Canadian Secret Level Security Clearance
• 1-3 years experience in an administrative role handling large volumes of data
• Strong understanding of privacy protections and access to secure information best practices

Ideally you will also have:

• Bilingual (French/English), both spoken and written is an asset but not a requirement.
• Secret level Security Clearance is a strong asset.
• Designated Official (DO) under the Controlled Goods Program (CGP) is an asset but not required.

What We Offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

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