Front Office Administrator Jobs

We are looking for a skilled administrative assistant, organizer, and problem solver to support our Architectural and Construction Management offices. An individual that thrives in a fast-paced environment, while maintaining accuracy and order would be the ideal candidate.

Responsibilities include, but are not limited too:

-Handle general office tasks and administrative duties.

-Office filling, organizing.

-Manage phone calls and correspondence.

-Organizing travel, accommodations, related details, and confirmations.

-Order office supplies and maintain inventory.

-Performing other administrative duties such as project setup, data entry, copying, collating, faxing, filing,

document retrieval, scheduling, sending out correspondences to client and other offices, mailings, information

gathering, word processing, creating spreadsheets, transcription, document control, permit/city applications,

tendering projects, disbursements, construction contracts, update contact database and document binding.

-Greeting visitors/ clients, handling courier

Experience:

-Preferred 2-3 years of experience in detail-orientated administrative work

-Be able to use Microsoft office, WORD, Excel, Bluebeam, Adobe

-Strong people skills, and ability to work with wide variety of staff and clients.

-Must have strong communication skills, both written and verbal

-Ability to multi-task

-Any experience in the engineering or construction industry is an asset.

-Thorough knowledge of modern office procedures