Finance Operations Manager Jobs

Position: Finance and Operations Officer

Organization: Ethiopiaid Canada

Location: Ottawa

Contract Length 6 months with possible extension

Salary: $30/hr

Type: Hybrid office work with some remote work hours

Hours: 15-30 hours per week, as needed Flexible Hours

Start Period: As soon as possible

Outline and Purpose of the Role

Supporting Organizational Compliance

●Assist Finance function with reporting for programs and charity status

●Contribute to due diligence with suppliers

Supporting Ethiopiaid’s Efficient Operations

Liaise with Ethiopiaid’s IT provider:

●To ensure all staff have up to date licenses and software on laptops/ PCs

●To ensure new staff are issued with equipment in a timely manner

●To collate and communicate any IT issues/ challenges raised by the team

Supplies

●Monitor and reorder supplies including but not limited to stationery, office supplies and equipment

Communications

●Assist in the office rotation of taking phone calls, retrieving and forwarding voice messages.

●Ensure mail is received by proper individual

●Assist with monitoring info email account

External Contractors

●Assist in the coordination of office cleaners, window cleaners and other trades to ensure the office is a safe place to work.

Memberships

●Administer Ethiopiaid’s membership renewals to sector organizations/ subscriptions etc.

Office administration

●Organize and assist in the documentation of the organizations files, including financial information for future

review

●Manage company file structure and subscriptions and/or access to cloud storage

Support Ethiopiaid’s Financial Reporting

Month End/Year End

●Assist the treasurer and bookkeeper with the annual audit.

●Assist with ongoing financial reporting for Global Affairs Canada.

●Assist with preparation of charity's annual budget and monthly budget updates.

●Assist with requirements for bi-weekly payroll in a timely manner

●Review, monitor, and report budgeting discrepancies or issues in a timely manner

●Collect, interpret, and review financial information for reporting and program or charity compliance.

General Finance Administration

●Liaise with the team to ensure invoice authorization procedures are followed for approval.

●Process invoices and credit notes

●Assist with partner transfer and payments

●Ensure all financial records are kept up to date

●Enter relevant data into the database efficiently and accurately

●Deal with and resolve queries in a timely and polite manner.

●Assist with other ad hoc financial processes

Essential Skills

●Good knowledge and understanding of Microsoft Office software - Word, Excel, Powerpoint, Outlook

●3+ years of experience in a bookkeeping, finance manager or similar role

●Excellent organizational skills, able to work in a team and independently

●Able to work with numbers and pick up financial processes quickly

●Ability to manage a busy and varied workload

●Logical thinker with excellent problem solving skills

●Polite, professional interpersonal skills and able to relate to people at all levels

●Excellent written and verbal communication skills

●Able to work effectively with staff, volunteers, vendors, and others.

Desirable

●Experience of using a database (e.g. Salesforce or other CRM), Office 365, Sage, Quickbooks, Teams, Zoom

●2 years plus experience of working in an office environment

●CPA certification

●An interest in the charity sector

HOW TO APPLY

Apply by sending your CV and a covering letter explaining why you feel you are the right person for the role to [email protected]

Interviews will be via zoom

Start Date: ASAP

Only those selected for an interview will be contacted.

Ethiopiaid Canada strives to be an equal opportunity employer. We encourage applicants from diverse backgrounds and welcome applications from members of immigrant and refugee communities, people of colour, women, Indigenous peoples, persons with disabilities, persons of minorities, sexual orientations or gender identities, and others with the skills and knowledge to productively engage with diverse communities.