Expense Administrator - Finance

WHO WE ARE:
As the leading distributor of public works equipment, Joe Johnson Equipment (JJE) provides mobile infrastructure-maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network, we sell, rent, lease, service and support vacuum trucks, refuse & recycling collection vehicles, street sweepers, sewer cleaners, and inspection cameras.
JJE is a dynamic and growing organization, focused on maintaining an “employer of choice” culture. We have a stable, team-based, and collaborative work environment that drives our organization to be best-in-class within our industry. We offer opportunities across Canada and the U.S. and are committed to providing challenging and rewarding career paths for our employees. JJE provides very competitive compensation packages, robust group benefits and an opportunity to grow professionally.
JJE is a proud subsidiary of Federal Signal Corporation.
_____________________________________________________________________________________
EXPENSE ADMINISTRATOR - FINANCE
LOCATION: Barrie, ON (on-site)
WORK ENVIRONMENT: Office
TYPE: Full-Time, Permanent
SUMMARY:
The Expense Administrator will be responsible for the global expense reporting system (SAP Concur), including system deployment, ongoing system maintenance and management of the day-to-day operations. This incumbent will be required to assist in internal and external audits as well as investigate and resolve reconciling items and ensure adherence to internal control processes, accounting policies and procedures. This position reports into the Finance team, with periodic interaction with HR.
ABOUT YOU:

• Ability to meet deadlines and maintain confidentiality
• Aptitude for numbers and reconciliations
• Strong attention to detail and accuracy
• Good verbal and written communication, with strong customer service skills

POSITION REQUIREMENTS/QUALIFICATIONS:
Education/ Certification:

• High School Diploma, GED or equivalent

Experience:

• Experience with financial data entry and reporting
• Experience managing a commercial credit card program
• Experience with MS Office Suite, with a focus on Microsoft Excel
• Technical and functional knowledge of SAP Concur Expense system preferred

POSITION RESPONSIBILITIES:

• Provide weekly and monthly reporting to accounting, payroll, and senior management
• Analyze reports for policy violations, and process approved expense reports
• Ad hoc reporting and projects as assigned
• Review and allocate monthly Concur invoice
• Manage company credit card application process for new employees & cancellation on employee departure
• Serve as primary administrator of the Concur Travel and Expense system, managing communication within the business for effective control and compliance with company policies
• Assist in the month end close process pertaining to credit card accruals
• Work directly with Concur customer support to resolve system-related issues
• Processing cash expense reimbursement claims for payment to employees
• Facilitate user training for new employees on the system, and assist existing employees with routine system issues
• Serve as the main point of contact for Concur-related questions or issues, and escalate to management or technical support as needed
• Monitor and audit expense reports for accuracy and completeness, and follow up on any discrepancies or issues
• Assist with workflow management in Concur, including monitoring unassigned and unapproved transactions

Other Details
Travel Expectations:

• 0% - 2%

WHY WORK AT JJE?

• Exceptional best-in-class products and service offerings for our customers
• Employer Matching Retirement Savings Plan
• Talented, dedicated and passionate team to work with
• Paid Personal Days
• Robust Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage
• Member of multiple provincial safety programs and COR certified
• Our Core People Values: Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation and Ambition
• Federally recognized as a certified Employment Equity organization
• Tuition Reimbursement
• Market-competitive compensation package with annual increase opportunities
• Employee & Family Assistance Program (EAP)
• Charitable Giving Program
• Educational Scholarship Program

____________________________________________________________________________________
If you are looking for a new opportunity, then we at Joe Johnson Equipment welcome your application. We encourage applications from all qualified persons, however only those who are being considered for the position will be contacted.
If you are contacted for an interview and require any accommodation, please notify HR in advance and we will provide applicable accommodation.
______________________________________________________________________________
#LPJ